Countryside Academy - Modern On-Premises Business Phone System - RFP-2026-1-PBX-1 (2026)
Countryside Academy, Benton Harbor, MI·School
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- Primary Contact
- Cameron Furney · (269) 944-3319 ext 130
- Contract Term
- 1 year
- Scope Location
- Benton Harbor, MI
- Submission Address
- 4800 Meadowbrook Rd., Benton Harbor, MI 49022 or emailed in PDF format to [email protected]
SUMMARY
Countryside Academy is soliciting competitive proposals to supply, deploy, configure, and maintain a modern on-premises IP-PBX phone system at 4800 Meadowbrook Rd., Benton Harbor, MI 49022. The project includes high-availability local IP-PBX hardware or virtualized appliance supporting 105 active IP desk handsets, softphones, and expansion capacity up to 200+ endpoints. Specific deliverables comprise 1 On-Premises IP-PBX Core Server, 17 Executive IP Desk Phones with touchscreen/BLF, 85 Standard Enterprise IP Desk Phones with PoE/HD, 3 IP Conference Room Units, 105 Softphone / Mobile Client User Licenses, 1 Lot of On-Site Deployment, Configuration & Cutover, and 1 Year of Ongoing Annual Maintenance & Support. Proposals are due by Wednesday, Oct. 21, 2026 at 2:30 PM, submitted via mail/hand-delivery or emailed in PDF format to [email protected].
REQUIRED DELIVERABLES
On-Premises IP-PBX Core Server / Appliance (Qty: 1), Executive IP Desk Phones (Touchscreen/BLF) (Qty: 17), Standard Enterprise IP Desk Phones (PoE, HD) (Qty: 85), IP Conference Room Units (Qty: 3), Softphone / Mobile Client User Licenses (Qty: 105), On-Site Deployment, Configuration & Cutover (Qty: 1 Lot), Ongoing Annual Maintenance & Support (Year 1) (Qty: 1 Year)
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Countryside Academy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 4800 Meadowbrook Rd., Benton Harbor, MI 49022 or emailed in PDF format to [email protected]. For questions, contact Cameron Furney.
Where can I find more RFPs from Countryside Academy?
All active and historical solicitations from Countryside Academy are tracked and searchable. As a school agency, Countryside Academy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 21, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Countryside Academy for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Countryside Academy in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cameron Furney at (269) 944-3319 ext 130. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Benton Harbor, MI. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: On-Premises IP-PBX Core Server / Appliance (Qty: 1), Executive IP Desk Phones (Touchscreen/BLF) (Qty: 17), Standard Enterprise IP Desk Phones (PoE, HD) (Qty: 85), IP Conference Room Units (Qty: 3), Softphone / Mobile Client User Licenses (Qty: 105), On-Site Deployment, Configuration & Cutover (Qty:. Proposals should clearly address how each deliverable will be met.
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