Colorado State University Spring Commencement Event Services RFP 2026
Colorado State University-Fort CollinsHigher Ed · Fort Collins, CO- Due
- Apr 3, 2026
- Deadline passed
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THE 30-SECOND BRIEF
Colorado State University-Fort Collins is seeking a single event production partner to provide comprehensive infrastructure, rental materials, labor, logistics, and on-site coordination for Spring Commencement ceremonies. The scope covers multiple locations including Canvas Stadium, Moby Arena, and Recreation East Lawn. Required services include the delivery, installation, safety evaluation, and tear down of tenting, weather infrastructure, protective flooring systems, multiple piece staging, ADA compliant ramps, seating, furniture, and pipe and drape space division. The work is scheduled for a compressed timeline between May 10 and May 18. The University has noted an intent to contract with Flexx Productions Services, but is issuing this solicitation to meet operational requirements. Submissions are due by April 3, 2026.
Tenting and weather infrastructure, Protective flooring systems, Staging, ADA compliant flooring and ramps, Seating and furniture, Pipe and drape, Transportation and logistics, Installation and removal labor, On-site event coordination
SUMMARY
Colorado State University-Fort Collins is seeking a single event production partner to provide comprehensive infrastructure, rental materials, labor, logistics, and on-site coordination for Spring Commencement ceremonies.
The scope covers multiple locations including Canvas Stadium, Moby Arena, and Recreation East Lawn. Required services include the delivery, installation, safety evaluation, and tear down of tenting, weather infrastructure, protective flooring systems, multiple piece staging, ADA compliant ramps, seating, furniture, and pipe and drape space division. The work is scheduled for a compressed timeline between May 10 and May 18. The University has noted an intent to contract with Flexx Productions Services, but is issuing this solicitation to meet operational requirements. Submissions are due by April 3, 2026.
REQUIRED DELIVERABLES
9- Tenting and weather infrastructure
- Protective flooring systems
- Staging
- ADA compliant flooring and ramps
- Seating and furniture
- Pipe and drape
- Transportation and logistics
- Installation and removal labor
- On-site event coordination
- Scope location
- Larimer County, CO
Questions about this RFP
How do I respond to this RFP from Colorado State University-Fort Collins?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 3, 2026. The solicitation specifies required deliverables that must be addressed in your response.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Colorado State University-Fort Collins in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Tenting and weather infrastructure, Protective flooring systems, Staging, ADA compliant flooring and ramps, Seating and furniture, Pipe and drape, Transportation and logistics, Installation and removal labor, On-site event coordination. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
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Where can I find more RFPs from Colorado State University-Fort Collins?
All active and historical solicitations from Colorado State University-Fort Collins are tracked and searchable. As a higher ed agency, Colorado State University-Fort Collins regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Colorado State University-Fort Collins for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Larimer County, CO. Review the full solicitation for detailed scope requirements.