Civic IQ
IFBCLOSED

Invitation for Bid (IFB)

City of Tulsa, City of Tulsa, OK·City
Dec 22, 2025
Posted Date
Jan 21, 2026
Submission Deadline
Primary Contact
Julie Miller
Contract Term
1 year
Scope Location
Tulsa, Oklahoma
Submission Address
City of Tulsa – City Clerk's Office, 175 East 2nd St., Suite 260, Tulsa, OK 74103

Summary

This document is an Invitation for Bid (IFB) from the City of Tulsa for a 100kW Diesel Generator for the Water and Sewer Department. It outlines the specifications, terms, submission instructions, and evaluation criteria for potential bidders.

Evaluation Criteria

Lowest Secure Bidder, price, specifications, Bidder history and experience, delivery time, maintenance requirements, performance data.

Required Deliverables

100kW Diesel Generator, Generator set and components prototype tested, production tested according to UL test program, John Deere diesel fueled 2.2 Liter 4 cylinder turbocharged engine, Permanent Magnet Generator, Electronic governor, Dry type filters, Vibration isolators between engine-gen and skid, Oil and coolant drain extended to Genset base rail, United mounted radiator with shell and fan guard, 12-volt starter and alternator, Starting batteries with cables and mounting tray, Battery charger 10-amp, 1500-Watt Block heater, 120V, 1 Ph, 175 Amp Main 100% rated adjustable 3-Pole main line circuit breaker with electronic trip mounted in connection box, Generator 1800 RPM brushless type excitation, 60 Hz, three-phase, 277/480-volt, thermal overload protection, Class H insulation, Direct flex disc drive, 12 Lead with strip heater, Kohler APM402 Digital Control Panel, NFPA 110 level 1 compatible, Emergency stop switch, Backlit LCD digital display with two lines of 12 characters, Alarm horn indicating generator set shutdown and warning faults, Environmentally sealed membrane keypad with three master control buttons, Pushbutton/rotary selector dial for menu navigation, Annunciator fault light, System shutdown (red), System warning (yellow), Alarm silence/lamp test button, Alarm silence, Lamp test, USB and RS-485 connections, Allow software upgrades, Provides access for diagnostics, PC communication using SiteTech or Monitor III software, Dedicated user inputs, Remote emergency stop switch, Remote 2-wire start for transfer switch, Auxiliary shutdown, Integrated hybrid voltage regulator, Auto-resettable circuit protection mounted on circuit board, One relay output standard (Optional five relay output available), One analog and three digital inputs standard (Optional two inputs available), NFPA 110 Features and Faults (including engine functions, generator functions, fuel tank, docking station, enclosure, features & accessories, field testing, warranty), Additional items (manuals, permits, inspections, temporary generator hookup, installation, testing, etc.), Removal and Disposal of Existing Unit, Installation of New Unit and Docking Station.

Required Attachments

Bidder Checklist, Certificate of Insurance, References (if applicable), Sample Forms, Exhibit A: Delivery and Pricing, Affidavits, Purchase Agreement.
117
days late

This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. Next one doesn't have to get away.

Frequently Asked Questions

How do I respond to this IFB from City of Tulsa?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 21, 2026. Proposals should be submitted to: City of Tulsa – City Clerk's Office, 175 East 2nd St., Suite 260, Tulsa, OK 74103. For questions, contact Julie Miller.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Tulsa?

Civic IQ tracks all active and historical solicitations from City of Tulsa. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Tulsa for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Julie Miller. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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