Request for Proposals For Content Management Services/Client Relations Management For Experience Prescott Website & Digital Assets
City of Prescott, City of Prescott, AZ·City
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- Primary Contact
- Jaimie Sventek
- Contract Term
- 3 years
- Duration
- 36 months
- Scope Location
- Prescott, Arizona
- Submission Address
- City Clerk's Office, 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301
SUMMARY
The City of Prescott, Arizona, is seeking proposals from agencies to provide website hosting & design, client relationship management, and additional software to support destination management & tourism attraction for Experience Prescott Website & Digital Assets.
EVALUATION CRITERIA
Portfolio of Work/List of Destination Marketing Organization (DMO) or Convention & Visitor Bureau (CVB) Clients, Ability to Perform All the Functions Asked of Agency, Knowledge of and experience working with local communities and tourism websites, Cost of Proposal
REQUIRED DELIVERABLES
website hosting & design, client relationship management, additional software that supports destination management & tourism attraction, CRM Software, Content Management System (CMS), Branding Assistance & Management, Design Assistance, Website Advertising Opportunities, Search Engine Optimization, Email Marketing, dedicated Customer Support, economic impact calculators, lead attraction software, requests for proposals, user generated content options, lodging book direct functions
REQUIRED ATTACHMENTS
Form A – Solicitation Response Cover Sheet, Form B – Price Sheet, Form C – Bid Certification, Form D – Non-Collusion Certificate, Form E – Certificate of Ownership, Form F – Bidder Qualifications, Representations and Warranties, Subcontractor's List
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Prescott?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk's Office, 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301. For questions, contact Jaimie Sventek.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Portfolio of Work/List of Destination Marketing Organization (DMO) or Convention & Visitor Bureau (CVB) Clients, Ability to Perform All the Functions Asked of Agency, Knowledge of and experience worki..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Prescott?
All active and historical solicitations from City of Prescott are tracked and searchable. As a city agency, City of Prescott regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form A – Solicitation Response Cover Sheet, Form B – Price Sheet, Form C – Bid Certification, Form D – Non-Collusion Certificate, Form E – Certificate of Ownership, Form F – Bidder Qualifications, Rep. Review the full document from City of Prescott for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Prescott in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jaimie Sventek. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Prescott, Arizona. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: website hosting & design, client relationship management, additional software that supports destination management & tourism attraction, CRM Software, Content Management System (CMS), Branding Assistance & Management, Design Assistance, Website Advertising Opportunities, Search Engine Optimization,. Proposals should clearly address how each deliverable will be met.
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