City of Ottawa OPS Audio Visual Systems RFP 19226-84056-P02
City of OttawaCity · Ottawa, ON- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Aug 6, 2026
- Primary contact
- John Schrama
- (613) 580-2424 ext 28671
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THE 30-SECOND BRIEF
The City of Ottawa, on behalf of the Ottawa Police Service (OPS), is soliciting proposals for the supply, delivery, installation, and commissioning of Audio Visual (AV) systems under solicitation 19226-84056-P02. The project involves 13 different types of AV systems to be installed in approximately 48 rooms at the new OPS 'South Facility' located at 3505 Prince of Wales Drive. Key components include meeting space AV and a 911 Communications Center featuring three interconnected spaces utilizing the Barco CTRL Platform with video walls. Proponents must submit a Viability Test Form (Annex G) and a signed Non-Disclosure Agreement (Annex H) to receive detailed specifications and drawings (Annex F). Submissions are due by August 31, 2026.
Viability Test Form (Annex G), Non-Disclosure Agreement (Annex H), Proposal submissions
SUMMARY
The City of Ottawa, on behalf of the Ottawa Police Service (OPS), is soliciting proposals for the supply, delivery, installation, and commissioning of Audio Visual (AV) systems under solicitation 19226-84056-P02.
The project involves 13 different types of AV systems to be installed in approximately 48 rooms at the new OPS 'South Facility' located at 3505 Prince of Wales Drive. Key components include meeting space AV and a 911 Communications Center featuring three interconnected spaces utilizing the Barco CTRL Platform with video walls. Proponents must submit a Viability Test Form (Annex G) and a signed Non-Disclosure Agreement (Annex H) to receive detailed specifications and drawings (Annex F). Submissions are due by August 31, 2026.
REQUIRED DELIVERABLES
3- Viability Test Form (Annex G)
- Non-Disclosure Agreement (Annex H)
- Proposal submissions
REQUIRED ATTACHMENTS
3- Annex G
- Annex H
- Annex F
- Submit to
- 613-580-2424 ext. 28671
- Scope location
- Ottawa, Ontario
Questions about this RFP
How do I respond to this RFP from City of Ottawa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 613-580-2424 ext. 28671. For questions, contact John Schrama.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ottawa in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Schrama at (613) 580-2424 ext 28671. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Viability Test Form (Annex G), Non-Disclosure Agreement (Annex H), Proposal submissions. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from City of Ottawa?
All active and historical solicitations from City of Ottawa are tracked and searchable. As a city agency, City of Ottawa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Annex G, Annex H, Annex F. Review the full document from City of Ottawa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ottawa, Ontario. Review the full solicitation for detailed scope requirements.