City of Newnan Telephone System Replacement RFP 2024
City of Newnan, City of Newnan, GA·City
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- Primary Contact
- Bryan Lee
- Scope Location
- Newnan, Georgia
- Submission Address
- City Hall, Office of the City Manager, 25 LaGrange Street, Newnan, Georgia 30263
SUMMARY
The City of Newnan is seeking proposals from qualified contractors for the replacement of its existing Mitel Connect VOIP telephone system. The RFP outlines the scope of work, system requirements, proposal format, and evaluation criteria.
EVALUATION CRITERIA
Staffing, Experience/Performance, Availability, Approach, Cost
REQUIRED DELIVERABLES
Proposal cover sheet (Exhibit A), Original and two copies of the proposal, And one digital copy.
REQUIRED ATTACHMENTS
Exhibit A
REQUIRED STAFFING ROLES
user experience, design and development professionals, local government, telephony project management, accessibility and support and training of the system
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Newnan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 26, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, Office of the City Manager, 25 LaGrange Street, Newnan, Georgia 30263. For questions, contact Bryan Lee.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Staffing, Experience/Performance, Availability, Approach, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Newnan?
All active and historical solicitations from City of Newnan are tracked and searchable. As a city agency, City of Newnan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Newnan for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Newnan in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryan Lee. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newnan, Georgia. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: user experience, design and development professionals, local government, telephony project management, accessibility and support and training of the system. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal cover sheet (Exhibit A), Original and two copies of the proposal, And one digital copy.. Proposals should clearly address how each deliverable will be met.
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