City of Lake Forest Digital Signage Upgrade Project RFQ 2025-RFQ-109
City of Lake ForestCity · Lake Forest, CA- Due
- Aug 9, 2025
- Deadline passed
- Posted
- Jul 17, 2025
- Primary contact
- Wail Jamal
- (949) 461-3411
Know who Lake Forest buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The City of Lake Forest is soliciting quotations under project ID 2025-RFQ-109 to modernize its digital signage infrastructure. The project requires migrating from an on-premise content management system (CMS) to a secure cloud-based platform serving the Civic Center and Sports Park locations. The selected vendor will furnish, configure, and test seven digital-signage players compatible with existing monitors, supporting scheduling, real-time updates, and remote health monitoring. Proposals must detail hardware specifications, software licensing/subscription costs, and technical support options. Evaluation will favor seamless migration, cybersecurity, and administrative ease. Submissions are due August 9, 2025, at the Civic Center location.
Seven digital-signage players, Cloud-based content-management system migration, Hardware specifications, Software licensing, Technical-support options
Seamless migration, robust cybersecurity measures, straightforward administrative interface
SUMMARY
The City of Lake Forest is soliciting quotations under project ID 2025-RFQ-109 to modernize its digital signage infrastructure.
The project requires migrating from an on-premise content management system (CMS) to a secure cloud-based platform serving the Civic Center and Sports Park locations. The selected vendor will furnish, configure, and test seven digital-signage players compatible with existing monitors, supporting scheduling, real-time updates, and remote health monitoring. Proposals must detail hardware specifications, software licensing/subscription costs, and technical support options. Evaluation will favor seamless migration, cybersecurity, and administrative ease. Submissions are due August 9, 2025, at the Civic Center location.
EVALUATION CRITERIA
3- Seamless migration
- Robust cybersecurity measures
- Straightforward administrative interface
REQUIRED DELIVERABLES
5- Seven digital-signage players
- Cloud-based content-management system migration
- Hardware specifications
- Software licensing
- Technical-support options
- Submit to
- 100 Civic Center Dr., Lake Forest, CA, 92630
- Scope location
- Lake Forest, CA
Questions about this RFP
How do I respond to this RFQ from City of Lake Forest?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 9, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 100 Civic Center Dr., Lake Forest, CA, 92630. For questions, contact Wail Jamal.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Lake Forest in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Wail Jamal at (949) 461-3411. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Seven digital-signage players, Cloud-based content-management system migration, Hardware specifications, Software licensing, Technical-support options. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Seamless migration, robust cybersecurity measures, straightforward administrative interface" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lake Forest?
All active and historical solicitations from City of Lake Forest are tracked and searchable. As a city agency, City of Lake Forest regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Lake Forest for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lake Forest, CA. Review the full solicitation for detailed scope requirements.