City of Key West Third Party Claim Administration RFP 2022
City of Key West, City of Key West, FL·City
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- Primary Contact
- Laura Estevez
- Contract Term
- 3 years
- Scope Location
- Key West, FL
- Submission Address
- Download
SUMMARY
The City of Key West, Florida is soliciting proposals for Third Party Claims Administration (TPA) services. The selected administrator will be responsible for adjusting claims falling within the City's self-insured retentions, which include Property ($25,000), General Liability ($100,000), Automobile Liability ($100,000), Public Officials Liability ($100,000), Workers Compensation ($325,000), and Police Professional ($100,000). Services include medical bill reduction to the State of Florida Fee Schedule, pharmacy bill reduction, and legal bill reduction. The City intends to award a three-year contract with two optional one-year renewals. Proposals must include pricing for the assumption of prior year claims and are due by August 10, 2022.
EVALUATION CRITERIA
Price, terms, conditions, acceptability to insurers
REQUIRED DELIVERABLES
Medical bill reduction, Pharmacy bill reduction, Legal bill reduction, Claim adjustment, Historical claim data conversion
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Key West?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 10, 2022. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Download. For questions, contact Laura Estevez.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, terms, conditions, acceptability to insurers" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Key West?
All active and historical solicitations from City of Key West are tracked and searchable. As a city agency, City of Key West regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Key West for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Key West in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Laura Estevez. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Key West, FL. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Medical bill reduction, Pharmacy bill reduction, Legal bill reduction, Claim adjustment, Historical claim data conversion. Proposals should clearly address how each deliverable will be met.
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