City of Highland Park Fire Station #33 Training Room A/V System Upgrade RFP - 2026
City of Highland ParkCity · Highland Park, IL- Due
- Oct 12, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Primary contact
- Bill Brennan
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THE 30-SECOND BRIEF
The City of Highland Park, Illinois is soliciting proposals from experienced vendors to provide a replacement and upgraded audio/visual system for the Fire Station 33 Training Room located at 1130 Central Ave. The scope of work includes installation of two short-throw projectors, whiteboard viewing surfaces, dual wireless mic system, a side wall-mounted LCD TV on an adjustable arm, A/V plug-in panels, A/V control surfaces, and audio volume and mute controls. Additional deliverables include staff training sessions, user manuals, wiring diagrams, a warranty, and 1, 3, and 5-year service agreement options. Electronic proposals must be submitted via email by October 12, 2026, at 5:00 PM CST. Questions are due by September 25, 2026. A mandatory walk-through open house is required.
Verification of ceiling mount speakers; Installation of two (2) short-throw projectors; Installation of White boards with proper film coatings; Dual wireless mic system; Installation of a single side wall mounted LCD TV on an adjustable arm; A/V plug-in panels; A/V Control surfaces; Audio mute/unmute & volume control; Training session(s); Equipment user manuals and wiring diagrams; Warranty; Service agreement options (1, 3, 5 year)
Proposer’s qualifications and experience, Overall quality of the Proposer’s response to the RFP, Proposer’s fee schedule
SUMMARY
The City of Highland Park, Illinois is soliciting proposals from experienced vendors to provide a replacement and upgraded audio/visual system for the Fire Station 33 Training Room located at 1130 Central Ave.
The scope of work includes installation of two short-throw projectors, whiteboard viewing surfaces, dual wireless mic system, a side wall-mounted LCD TV on an adjustable arm, A/V plug-in panels, A/V control surfaces, and audio volume and mute controls. Additional deliverables include staff training sessions, user manuals, wiring diagrams, a warranty, and 1, 3, and 5-year service agreement options. Electronic proposals must be submitted via email by October 12, 2026, at 5:00 PM CST. Questions are due by September 25, 2026. A mandatory walk-through open house is required.
EVALUATION CRITERIA
3- Proposer’s qualifications and experience
- Overall quality of the Proposer’s response to the RFP
- Proposer’s fee schedule
REQUIRED DELIVERABLES
12- Verification of ceiling mount speakers
- Installation of two (2) short-throw projectors
- Installation of White boards with proper film coatings
- Dual wireless mic system
- Installation of a single side wall mounted LCD TV on an adjustable arm
- A/V plug-in panels
- A/V Control surfaces
- Audio mute/unmute & volume control
- Training session(s)
- Equipment user manuals and wiring diagrams
- Warranty
- Service agreement options (1, 3, 5 year)
REQUIRED ATTACHMENTS
9- Cover Letter
- Conflict of Interest
- Vendor Overview
- Proposed Replacement Plan
- Training
- Warranty
- Service Agreement(s)
- Client references
- General Information Sheet
- Submit to
- [email protected]
- Scope location
- Highland Park, IL
Questions about this RFP
How do I respond to this RFP from City of Highland Park?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Bill Brennan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Highland Park in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bill Brennan. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Verification of ceiling mount speakers; Installation of two (2) short-throw projectors; Installation of White boards with proper film coatings; Dual wireless mic system; Installation of a single side wall mounted LCD TV on an adjustable arm; A/V plug-in panels; A/V Control surfaces; Audio mute/unmut. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer’s qualifications and experience, Overall quality of the Proposer’s response to the RFP, Proposer’s fee schedule" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Highland Park?
All active and historical solicitations from City of Highland Park are tracked and searchable. As a city agency, City of Highland Park regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Conflict of Interest, Vendor Overview, Proposed Replacement Plan, Training, Warranty, Service Agreement(s), Client references, General Information Sheet. Review the full document from City of Highland Park for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Highland Park, IL. Review the full solicitation for detailed scope requirements.