City of Greenfield Radio Dispatch Console System Upgrade IFB 24-11 2024
City of GreenfieldCity · Greenfield, MA- Due
- Apr 18, 2024
- Deadline passed
- Posted
- Apr 1, 2024
- Contract term
- 1 year
- Primary contact
- Diana Schindler
- (413) 772-1569
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THE 30-SECOND BRIEF
The City of Greenfield is issuing Invitation for Bid (IFB) 24-11 for a city-wide Radio Dispatch Console System Upgrade. The procurement includes the purchase of hardware, software, licensing, and services such as installation, configuration, implementation, and a minimum three-year parts and on-site service warranty. Specific equipment includes AVTEC Scout EX IP Dispatch Consoles, Motorola APX EP kits, APX All Band Consolettes, and various networking components like radio gateways and rack-mount PCs. A pre-bid walk-through is scheduled for April 5, 2024, at the Greenfield Police Station. Sealed bids are due by April 18, 2024, at 3:30 PM, with a public opening immediately following at City Hall.
4 printed copies of bid, 1 digital copy, Manufacturer data sheets, Installation strategy, References
Overall and unit pricing structure, completeness and quality of submittals, conformity with specifications, date of delivery, ultimate cost
SUMMARY
The City of Greenfield is issuing Invitation for Bid (IFB) 24-11 for a city-wide Radio Dispatch Console System Upgrade.
The procurement includes the purchase of hardware, software, licensing, and services such as installation, configuration, implementation, and a minimum three-year parts and on-site service warranty. Specific equipment includes AVTEC Scout EX IP Dispatch Consoles, Motorola APX EP kits, APX All Band Consolettes, and various networking components like radio gateways and rack-mount PCs. A pre-bid walk-through is scheduled for April 5, 2024, at the Greenfield Police Station. Sealed bids are due by April 18, 2024, at 3:30 PM, with a public opening immediately following at City Hall.
EVALUATION CRITERIA
5- Overall and unit pricing structure
- Completeness and quality of submittals
- Conformity with specifications
- Date of delivery
- Ultimate cost
REQUIRED DELIVERABLES
5- 4 printed copies of bid
- 1 digital copy
- Manufacturer data sheets
- Installation strategy
- References
REQUIRED ATTACHMENTS
4- Appendix A
- Appendix B
- Certificate of Non-Collusion
- Certificate of Tax Compliance
- Submit to
- Procurement Office, 14 Court Square, Greenfield, MA 01301
- Scope location
- Greenfield, MA
Questions about this RFP
How do I respond to this IFB from City of Greenfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 18, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement Office, 14 Court Square, Greenfield, MA 01301. For questions, contact Diana Schindler.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Greenfield in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Diana Schindler at (413) 772-1569. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 4 printed copies of bid, 1 digital copy, Manufacturer data sheets, Installation strategy, References. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall and unit pricing structure, completeness and quality of submittals, conformity with specifications, date of delivery, ultimate cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Greenfield?
All active and historical solicitations from City of Greenfield are tracked and searchable. As a city agency, City of Greenfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Certificate of Non-Collusion, Certificate of Tax Compliance. Review the full document from City of Greenfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Greenfield, MA. Review the full solicitation for detailed scope requirements.