City of Geneva School Crossing Guard Services RFP 2025
City of GenevaCity · Geneva, IL- Due
- Jun 9, 2025
- Deadline passed
- Posted
- May 20, 2025
- Contract term
- 3 years
- Primary contact
- Matt Dean
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THE 30-SECOND BRIEF
The City of Geneva is seeking proposals from qualified vendors to provide school crossing guard services. The services will ensure traffic is stopped for the safe crossing of students, parents, and school staff. The contract will be for a three-year term with an option to renew for one additional year.
School crossing guard services, Proposals, Background check documentation, Training documentation, Equipment and uniforms, Traffic and safety violation reporting, Invoices.
Proposer's experience, expertise, qualifications, and references; compliance with RFP instructions and requirements; cost of services; schedule for performance and completion; proposer's lack of conflicts of interest; and other criteria deemed in the best interest of the City.
SUMMARY
The City of Geneva is seeking proposals from qualified vendors to provide school crossing guard services.
The services will ensure traffic is stopped for the safe crossing of students, parents, and school staff. The contract will be for a three-year term with an option to renew for one additional year.
EVALUATION CRITERIA
6- Proposer's experience, expertise, qualifications, and references
- Compliance with RFP instructions and requirements
- Cost of services
- Schedule for performance and completion
- Proposer's lack of conflicts of interest
- Other criteria deemed in the best interest of the City
REQUIRED DELIVERABLES
7- School crossing guard services
- Proposals
- Background check documentation
- Training documentation
- Equipment and uniforms
- Traffic and safety violation reporting
- Invoices
REQUIRED ATTACHMENTS
5- Exhibit A (pricing sheets)
- Signed and acknowledged copies of all addenda
- Vendor background information
- References
- Signed proposal
- Submit to
- 20 Police Plaza, Geneva, Illinois 60134
- Duration
- 48 months
- Scope location
- Geneva, Illinois
Questions about this RFP
How do I respond to this RFP from City of Geneva?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 9, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 20 Police Plaza, Geneva, Illinois 60134. For questions, contact Matt Dean.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Geneva in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Dean. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: School crossing guard services, Proposals, Background check documentation, Training documentation, Equipment and uniforms, Traffic and safety violation reporting, Invoices.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer's experience, expertise, qualifications, and references; compliance with RFP instructions and requirements; cost of services; schedule for performance and completion; proposer's lack of confl..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Geneva?
All active and historical solicitations from City of Geneva are tracked and searchable. As a city agency, City of Geneva regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (pricing sheets), signed and acknowledged copies of all addenda, vendor background information, references, signed proposal.. Review the full document from City of Geneva for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Geneva, Illinois. Review the full solicitation for detailed scope requirements.