City of Gardner FY25 Snow Removal & Ice Control Request for Applications 2025-897
City of GardnerCity · Gardner, MA- Due
- Oct 3, 2024
- Deadline passed
- Posted
- Sep 18, 2024
- Contract term
- 1 year
- Primary contact
- Joshua Cormier
- (978) 632-0426
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THE 30-SECOND BRIEF
The City of Gardner Department of Public Works is soliciting applications from qualified contractors for on-call hourly snow removal and ice control services for the 2024-2025 winter season. The procurement, identified as #2025-897, covers plowing, snow removal, and sanding operations on an 'as-needed' basis from November 2024 through June 30, 2025. Required equipment includes pickup trucks, dump trucks (one-ton, 6-wheel, 10-wheel), front-end loaders, backhoes, and dozers. Contractors must provide proof of insurance including $1,000,000 limits for bodily injury, property damage, and automobile liability, with the City named as an additional insured. Equipment must be ready for inspection by October 10, 2024. The initial submission of the Truck and Equipment Form is due by October 3, 2024, at 12:00 PM.
Truck and Equipment Form, Required Forms, W-9 Form, Certificate of Insurance, Workers Compensation Insurance
SUMMARY
The City of Gardner Department of Public Works is soliciting applications from qualified contractors for on-call hourly snow removal and ice control services for the 2024-2025 winter season.
The procurement, identified as #2025-897, covers plowing, snow removal, and sanding operations on an 'as-needed' basis from November 2024 through June 30, 2025. Required equipment includes pickup trucks, dump trucks (one-ton, 6-wheel, 10-wheel), front-end loaders, backhoes, and dozers. Contractors must provide proof of insurance including $1,000,000 limits for bodily injury, property damage, and automobile liability, with the City named as an additional insured. Equipment must be ready for inspection by October 10, 2024. The initial submission of the Truck and Equipment Form is due by October 3, 2024, at 12:00 PM.
REQUIRED DELIVERABLES
5- Truck and Equipment Form
- Required Forms
- W-9 Form
- Certificate of Insurance
- Workers Compensation Insurance
REQUIRED ATTACHMENTS
5- Fixed Rate Sheet
- Schedule of Trucks and Equipment Form
- Required Forms
- Sample Contract
- W-9 Form
REQUIRED STAFFING
Equipment Operator
- Submit to
- Purchasing Department, 95 Pleasant Street, Room 217, Gardner, MA 01440
- Duration
- 8 months
- Scope location
- Gardner, MA
Questions about this RFP
How do I respond to this Quote from City of Gardner?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 3, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 95 Pleasant Street, Room 217, Gardner, MA 01440. For questions, contact Joshua Cormier.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Gardner in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joshua Cormier at (978) 632-0426. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Equipment Operator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Truck and Equipment Form, Required Forms, W-9 Form, Certificate of Insurance, Workers Compensation Insurance. Proposals should clearly address how each deliverable will be met.
Can I search Quotes like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from City of Gardner?
All active and historical solicitations from City of Gardner are tracked and searchable. As a city agency, City of Gardner regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Fixed Rate Sheet, Schedule of Trucks and Equipment Form, Required Forms, Sample Contract, W-9 Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Gardner for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gardner, MA. Review the full solicitation for detailed scope requirements.