City of Gainesville Bill Printing, Inserting and Mailing Services RFP 25011
City of GainesvilleCity · Gainesville, GA- Due
- May 1, 2025
- Deadline passed
- Posted
- Apr 4, 2025
- Contract term
- 3 years
- Primary contact
- Tammy Grier
- (770) 531-2663
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THE 30-SECOND BRIEF
The City of Gainesville is seeking proposals for bill printing, inserting, and mailing services for its water and sewer bills. The scope of work includes receiving and formatting billing data, printing statements, inserting them into envelopes with return envelopes and occasional inserts, sorting, and mailing.
Bill Printing, Inserting and Mailing Services for Water and Sewer Bills
Price, Past Satisfactory Experience, Responsiveness to RFP, Reference Input
SUMMARY
The City of Gainesville is seeking proposals for bill printing, inserting, and mailing services for its water and sewer bills.
The scope of work includes receiving and formatting billing data, printing statements, inserting them into envelopes with return envelopes and occasional inserts, sorting, and mailing.
EVALUATION CRITERIA
4- Price
- Past Satisfactory Experience
- Responsiveness to RFP
- Reference Input
REQUIRED DELIVERABLES
Bill Printing, Inserting and Mailing Services for Water and Sewer Bills
REQUIRED ATTACHMENTS
Proposal Certification, Proposal Response Form
- Scope location
- Gainesville, Georgia
Questions about this RFP
How do I respond to this RFP from City of Gainesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Tammy Grier.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gainesville in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tammy Grier at (770) 531-2663. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bill Printing, Inserting and Mailing Services for Water and Sewer Bills. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Past Satisfactory Experience, Responsiveness to RFP, Reference Input" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gainesville?
All active and historical solicitations from City of Gainesville are tracked and searchable. As a city agency, City of Gainesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Certification, Proposal Response Form. Review the full document from City of Gainesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, Georgia. Review the full solicitation for detailed scope requirements.