City of Frederick - Tower VRF HVAC Replacement RFP-26-14 (2026)
City of FrederickCity · Frederick, MD- Due
- Mar 26, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Primary contact
- Andrew Moore
- (301) 600-2201
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THE 30-SECOND BRIEF
The City of Frederick is seeking proposals from qualified Maryland licensed contractors for the Tower VRF HVAC Replacement project, solicitation RFP-26-14, at the Frederick Municipal Airport Air Traffic Control Tower located at 299 Controller Court, Frederick, MD 21701. The work includes providing all materials, equipment, and labor for HVAC and mechanical services to install, initialize, and test a new Variable Refrigerant Flow (VRF) HVAC system with an estimated budget of $250,000. Key project details include removal of existing equipment, low ambient temperature options down to 25 degrees F, operation manuals, and training. The submission deadline is March 26, 2026, at 3:00 pm, with a pre-proposal meeting on March 12, 2026. Required documents include a Certificate of Insurance and W-9 form.
Variable Refrigerant Flow (VRF) HVAC system, Fan coil units, Thermostats, Centralized controller
Project Plan (30%), Qualifications (20%), Past Performance (15%), Price Proposal (25%), Schedule (10%)
SUMMARY
The City of Frederick is seeking proposals from qualified Maryland licensed contractors for the Tower VRF HVAC Replacement project, solicitation RFP-26-14, at the Frederick Municipal Airport Air Traffic Control Tower located at 299 Controller Court, Frederick, MD 21701.
The work includes providing all materials, equipment, and labor for HVAC and mechanical services to install, initialize, and test a new Variable Refrigerant Flow (VRF) HVAC system with an estimated budget of $250,000. Key project details include removal of existing equipment, low ambient temperature options down to 25 degrees F, operation manuals, and training. The submission deadline is March 26, 2026, at 3:00 pm, with a pre-proposal meeting on March 12, 2026. Required documents include a Certificate of Insurance and W-9 form.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Variable Refrigerant Flow (VRF) HVAC system
- Fan coil units
- Thermostats
- Centralized controller
REQUIRED ATTACHMENTS
3- Certificate of Insurance
- W-9 form
- Vendor MWBE SBR Status Form
- Submit to
- 111 Airport Drive East, Frederick, MD, 21701
- Scope location
- Frederick, MD
Questions about this RFP
How do I respond to this RFP from City of Frederick?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 111 Airport Drive East, Frederick, MD, 21701. For questions, contact Andrew Moore.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Frederick in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrew Moore at (301) 600-2201. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Variable Refrigerant Flow (VRF) HVAC system, Fan coil units, Thermostats, Centralized controller. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Plan (30%), Qualifications (20%), Past Performance (15%), Price Proposal (25%), Schedule (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Frederick?
All active and historical solicitations from City of Frederick are tracked and searchable. As a city agency, City of Frederick regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, W-9 form, Vendor MWBE SBR Status Form. Review the full document from City of Frederick for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Frederick, MD. Review the full solicitation for detailed scope requirements.