City of Fairfield Water Distribution System Sample Collection and Laboratory Analysis Services RFP 2026
City of Fairfield, City of Fairfield, CA·City
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- Primary Contact
- Nigel Browne · (707) 437-5265
- Contract Term
- 5 years
- Scope Location
- Fairfield, CA
- Submission Address
- City of Fairfield, Attn: Nigel Browne, Senior Management Analyst, North Bay Regional Water Treatment Plant, 5110 Water Works Lane, Fairfield, CA 94533
SUMMARY
The City of Fairfield invites proposals for water distribution system sample collection, field measurements, and laboratory analysis services for the North Bay Regional Water Treatment Plant. The scope encompasses weekly compliance sampling including bacteriological testing, general physical monitoring parameters such as pH, color, odor, turbidity, temperature, and free and total chlorine residual measurements. Analytical testing must comply with California Environmental Laboratory Accreditation Program (ELAP) standards, the Safe Drinking Water Act, and State Water Resources Control Board requirements. The contract term is five years, with proposals due by November 19, 2026, at 3:00 p.m. Required submissions include company background, staff credentials, state certification, detailed methodology, pricing for all years on the provided form, references, and insurance coverage.
EVALUATION CRITERIA
Experience with Similar Types of Services (weight 2), Qualifications of Staff (weight 3), Project Management and Responsiveness (weight 3), Cost (weight 2)
REQUIRED DELIVERABLES
Bacteriological compliance samples, General physical monitoring samples, Field chlorine residual measurements, Heterotrophic Plate Count (HPC) analysis
REQUIRED ATTACHMENTS
Price Proposal Form, Addendum Receipt Signature Page, Acceptance Statement, Letter of Introduction, Laboratory State Certification, Statement of Insurance Coverage, references
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Fairfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Fairfield, Attn: Nigel Browne, Senior Management Analyst, North Bay Regional Water Treatment Plant, 5110 Water Works Lane, Fairfield, CA 94533. For questions, contact Nigel Browne.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with Similar Types of Services (weight 2), Qualifications of Staff (weight 3), Project Management and Responsiveness (weight 3), Cost (weight 2)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fairfield?
All active and historical solicitations from City of Fairfield are tracked and searchable. As a city agency, City of Fairfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Proposal Form, Addendum Receipt Signature Page, Acceptance Statement, Letter of Introduction, Laboratory State Certification, Statement of Insurance Coverage, references. Review the full document from City of Fairfield for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Fairfield in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nigel Browne at (707) 437-5265. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairfield, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Bacteriological compliance samples, General physical monitoring samples, Field chlorine residual measurements, Heterotrophic Plate Count (HPC) analysis. Proposals should clearly address how each deliverable will be met.
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