City of Cuyahoga Falls Hardy Road Landfill Solar Development RFP
City of Cuyahoga Falls, City of Cuyahoga Falls, OH·City
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- Primary Contact
- Nick Perge
- Contract Term
- 25 years
- Scope Location
- Akron, Ohio
- Projected Sq Ft
- 77 sq ft
- Submission Address
- electronically to Nick Perge at [email protected] with copies to Casey Shevlin at [email protected] and Michael Dougherty at [email protected]
SUMMARY
Request for proposals for the development of the former Hardy Road Landfill into a solar project, including installation of ground-mounted solar photovoltaic (PV) panels and/or other facilities. The RFP outlines two ownership options: developer-owned with a power purchase agreement, or Cuyahoga Falls-owned with a developer managing engineering, procurement, and construction. It details project goals, timeline, parties involved, technical requirements, submission process, and evaluation criteria.
EVALUATION CRITERIA
Financial Benefits for the Cities, Financial Strength, Experience and Qualifications, Technical Approach, Operations and Maintenance Plan, Interconnection Plan, Completeness of Proposal
REQUIRED DELIVERABLES
Proposals, Letter of Intent, Bid Response Sheet, Technical Specifications, Deliverable List, Project Management Guidelines, Energy Model, Conceptual System Layout, As-built drawings, Final PVsyst report, PVsyst.prj file, Meteo file, Layout file, 8760 hourly data, Inverter and Module Documentation, Construction planset, Geotechnical report, Hydrological survey, Soil corrosivity test data, Foundation design, Structural EOR certification letter, Equipment manuals
REQUIRED ATTACHMENTS
Exhibit A - Form of Letter of Intent, Exhibit B - Intentionally left blank, Exhibit C - Bid Response Sheet, Exhibit D - Technical Specifications, Exhibit E - Deliverable List, Exhibit F - Project Management Guidelines, Exhibit G - Cuyahoga Falls Electrical System Distributed Generation Resource Technical Requirements (02-02-2018), Exhibit H - Cuyahoga Falls Electrical System Distributed Generation Resource Interconnection Agreement, Exhibit I - ARLI Landfill Operating Agreement
REQUIRED STAFFING ROLES
Project Manager, Lead Engineer, Site Engineer, Electrical Engineer, Civil Engineer, Environmental Engineer, Permitting Specialist, Construction Manager, Safety Manager, Quality Control Manager, Procurement Manager, Field Technicians
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Cuyahoga Falls?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: electronically to Nick Perge at [email protected] with copies to Casey Shevlin at [email protected] and Michael Dougherty at [email protected]. For questions, contact Nick Perge.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial Benefits for the Cities, Financial Strength, Experience and Qualifications, Technical Approach, Operations and Maintenance Plan, Interconnection Plan, Completeness of Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cuyahoga Falls?
All active and historical solicitations from City of Cuyahoga Falls are tracked and searchable. As a city agency, City of Cuyahoga Falls regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 25 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Form of Letter of Intent, Exhibit B - Intentionally left blank, Exhibit C - Bid Response Sheet, Exhibit D - Technical Specifications, Exhibit E - Deliverable List, Exhibit F - Project Mana. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Cuyahoga Falls for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cuyahoga Falls in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nick Perge. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Akron, Ohio. The total projected area is 77 sq ft. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Lead Engineer, Site Engineer, Electrical Engineer, Civil Engineer, Environmental Engineer, Permitting Specialist, Construction Manager, Safety Manager, Quality Control Manager, Procurement Manager, Field Technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposals, Letter of Intent, Bid Response Sheet, Technical Specifications, Deliverable List, Project Management Guidelines, Energy Model, Conceptual System Layout, As-built drawings, Final PVsyst report, PVsyst.prj file, Meteo file, Layout file, 8760 hourly data, Inverter and Module Documentation, C. Proposals should clearly address how each deliverable will be met.
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