City of Coalinga - Comprehensive User Fee Study and Cost Allocation Analysis - 2026
City of CoalingaCity · Coalinga, CA- Due
- Nov 6, 2026
- 20 days left
- Posted
- Oct 5, 2026
- Primary contact
- Mai Vang
- (559) 935-1533 ext 129
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THE 30-SECOND BRIEF
The City of Coalinga is requesting proposals from qualified consulting firms to conduct a comprehensive citywide User Fee Study and a supplemental cost allocation analysis for positions not included in previous enterprise-related reviews, such as Fire and Police. The study must reflect current reasonable costs of providing fee-supported services, identify obsolete or under-recovering fees, and establish a transparent, legally defensible framework consistent with California Propositions 26 and 218 and Government Code sections 66014, 66016, 66018, and 66019. Key tasks include project initiation and data validation, fee inventory and legal/policy classification, cost of service and cost recovery analysis, fee recommendations and policy options, peer agency and market comparison, modernization of the Master Fee Schedule, draft study review, and implementation support. Proposals are due by November 6, 2026, at 5:00 PM, with questions due by October 16, 2026. Deliverables include an editable fee model, cost recovery matrix, recommended Master Fee Schedule, and staff training.
Project work plan, Schedule, And data request list; Fee inventory and legal/policy classification matrix; Documented cost-of-service methodology and assumption log; Cost recovery matrix showing current fee, Calculated full cost, Recommended fee, Cost recovery percentage, Subsidy amount/percentage, Percentage change, And projected revenue impact; Historical fee activity and revenue analysis; Peer agency comparison report; Draft and final Comprehensive User Fee Study; Recommended Master Fee Schedule in editable and publication-ready formats; Fee implementation plan; Draft fee adoption resolution/exhibits; Fully editable fee model and supporting schedules; Written annual update procedures / methodology manual; Staff training session and training materials; Council presentation materials; Written assessment of City-provided cost allocation plan validation; Supplemental position cost allocation matrix; Written methodology memorandum for supplemental position cost allocation analysis; Editable cost allocation schedules/model for supplemental position analysis
Understanding of project and proposed methodology 25%, Firm qualifications and relevant California municipal experience 20%, Project Manager and key personnel 15%, Quality, transparency, and sustainability of proposed fee model/deliverables 15%, Work plan, schedule, availability, and implementation support 10%, References and past performance 5%, Cost proposal and overall value 10%
SUMMARY
The City of Coalinga is requesting proposals from qualified consulting firms to conduct a comprehensive citywide User Fee Study and a supplemental cost allocation analysis for positions not included in previous enterprise-related reviews, such as Fire and Police.
The study must reflect current reasonable costs of providing fee-supported services, identify obsolete or under-recovering fees, and establish a transparent, legally defensible framework consistent with California Propositions 26 and 218 and Government Code sections 66014, 66016, 66018, and 66019. Key tasks include project initiation and data validation, fee inventory and legal/policy classification, cost of service and cost recovery analysis, fee recommendations and policy options, peer agency and market comparison, modernization of the Master Fee Schedule, draft study review, and implementation support. Proposals are due by November 6, 2026, at 5:00 PM, with questions due by October 16, 2026. Deliverables include an editable fee model, cost recovery matrix, recommended Master Fee Schedule, and staff training.
EVALUATION CRITERIA
12- Understanding of project and proposed methodology 25%
- Firm qualifications and relevant California municipal experience 20%
- Project Manager and key personnel 15%
- Quality
- Transparency
- Sustainability of proposed fee model/deliverables 15%
- Work plan
- Schedule
- Availability
- Implementation support 10%
- References and past performance 5%
- Cost proposal and overall value 10%
REQUIRED DELIVERABLES
18- Project work plan, Schedule, And data request list
- Fee inventory and legal/policy classification matrix
- Documented cost-of-service methodology and assumption log
- Cost recovery matrix showing current fee, Calculated full cost, Recommended fee, Cost recovery percentage, Subsidy amount/percentage, Percentage change, And projected revenue impact
- Historical fee activity and revenue analysis
- Peer agency comparison report
- Draft and final Comprehensive User Fee Study
- Recommended Master Fee Schedule in editable and publication-ready formats
- Fee implementation plan
- Draft fee adoption resolution/exhibits
- Fully editable fee model and supporting schedules
- Written annual update procedures / methodology manual
- Staff training session and training materials
- Council presentation materials
- Written assessment of City-provided cost allocation plan validation
- Supplemental position cost allocation matrix
- Written methodology memorandum for supplemental position cost allocation analysis
- Editable cost allocation schedules/model for supplemental position analysis
REQUIRED ATTACHMENTS
12- Cover Letter
- Executive Summary
- Firm Qualifications and Relevant Experience
- Project Team
- Project Approach and Methodology
- Work Plan and Schedule
- Deliverable Samples
- References
- Exceptions and Conflicts
- Cost Proposal
- Cost Proposal Form
- Non-Collusion / Authorized Signature
- Submit to
- [email protected]
- Scope location
- Coalinga, CA
Questions about this RFP
How do I respond to this RFP from City of Coalinga?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mai Vang.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Coalinga in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mai Vang at (559) 935-1533 ext 129. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project work plan, Schedule, And data request list; Fee inventory and legal/policy classification matrix; Documented cost-of-service methodology and assumption log; Cost recovery matrix showing current fee, Calculated full cost, Recommended fee, Cost recovery percentage, Subsidy amount/percentage, P. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of project and proposed methodology 25%, Firm qualifications and relevant California municipal experience 20%, Project Manager and key personnel 15%, Quality, transparency, and sustainab..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Coalinga?
All active and historical solicitations from City of Coalinga are tracked and searchable. As a city agency, City of Coalinga regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Executive Summary, Firm Qualifications and Relevant Experience, Project Team, Project Approach and Methodology, Work Plan and Schedule, Deliverable Samples, References, Exceptions and Co. Review the full document from City of Coalinga for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Coalinga, CA. Review the full solicitation for detailed scope requirements.