City of Charlottesville Employee Assistance Program EAP Services RFP 27-06 2026
City of CharlottesvilleCity · Charlottesville, VA- Due
- Jul 1, 2026
- Deadline passed
- Posted
- Jun 10, 2026
- Primary contact
- Sara Butler
- (434) 970-3462
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SUMMARY
The City of Charlottesville is soliciting proposals under RFP 27-06 to establish a contract for the ongoing delivery of Employee Assistance Program (EAP) services.
The successful vendor will provide confidential support services for employees and their dependents, ensuring all information is handled in strict compliance with state and federal requirements, including the Health Insurance Portability and Accountability Act (HIPAA). Proposals are due by July 1, 2026, at 6:00 PM. Submissions should be directed to the City's procurement office at 325 4th Street NW, Charlottesville, VA. For inquiries, contact Sara Butler at (434) 970-3462.
REQUIRED ATTACHMENTS
Sample_COI.pdf, Commercial_Loading_Zone
- Submit to
- 325 4th Street NW, Charlottesville, VA, 22903
- Scope location
- Charlottesville, VA
Questions about this RFP
How do I respond to this RFP from City of Charlottesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 325 4th Street NW, Charlottesville, VA, 22903. For questions, contact Sara Butler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charlottesville in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sara Butler at (434) 970-3462. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from City of Charlottesville?
All active and historical solicitations from City of Charlottesville are tracked and searchable. As a city agency, City of Charlottesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Sample_COI.pdf, Commercial_Loading_Zone. Review the full document from City of Charlottesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlottesville, VA. Review the full solicitation for detailed scope requirements.