City of Charlottesville CAT Intelligent Transportation System RFP 27-17 - CAD/AVL and ITS Components
City of CharlottesvilleCity · Charlottesville, VA- Due
- Nov 2, 2026
- 17 days left
- Posted
- Oct 1, 2026
- Contract term
- 1 year
- Primary contact
- Karen Davis
- (434) 978-8650
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THE 30-SECOND BRIEF
The City of Charlottesville Area Transit (CAT) is seeking proposals for a cloud-based, turnkey Computer-Aided Dispatch / Automatic Vehicle Location (CAD/AVL) system and Intelligent Transportation System (ITS) components across its fleet of 40 fixed-route transit buses and 7 body-on-chassis vehicles. The procurement includes automated vehicle announcements (AVA), real-time General Transit Feed Specifications (GTFS-RT), infotainment and passenger information, scheduling/GTFS-RT managers, and system connectivity requirements. The system aims to improve real-time operational management, rider information, dispatch functions, and National Transit Database (NTD) reporting. Proposals are due by November 2, 2026, at 2:00 pm via the City's OpenGov portal, with a 1-year initial contract term and four 1-year renewal options.
Fixed Route Computer Aided Dispatch (CAD)/Automatic Vehicle Location (AVL), Automated Vehicle Announcements (AVA), Real Time General Transit Feed Specifications (GTFS-RT), Infotainment & Passenger Information, Scheduling/ General Transit Feed Specifications Manager, System and Connectivity Requirements
Proposed Systems, Services and Technical Approach (35%), Qualifications and Experience (25%), Implementation and Project Management Plan (20%), Proposed Price and Payment Terms (20%)
SUMMARY
The City of Charlottesville Area Transit (CAT) is seeking proposals for a cloud-based, turnkey Computer-Aided Dispatch / Automatic Vehicle Location (CAD/AVL) system and Intelligent Transportation System (ITS) components across its fleet of 40 fixed-route transit buses and 7 body-on-chassis vehicles.
The procurement includes automated vehicle announcements (AVA), real-time General Transit Feed Specifications (GTFS-RT), infotainment and passenger information, scheduling/GTFS-RT managers, and system connectivity requirements. The system aims to improve real-time operational management, rider information, dispatch functions, and National Transit Database (NTD) reporting. Proposals are due by November 2, 2026, at 2:00 pm via the City's OpenGov portal, with a 1-year initial contract term and four 1-year renewal options.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Fixed Route Computer Aided Dispatch (CAD)/Automatic Vehicle Location (AVL)
- Automated Vehicle Announcements (AVA)
- Real Time General Transit Feed Specifications (GTFS-RT)
- Infotainment & Passenger Information
- Scheduling/ General Transit Feed Specifications Manager
- System and Connectivity Requirements
REQUIRED ATTACHMENTS
9- Offeror Questionnaire
- Proposed Systems Services and Technical Approach
- Qualifications and Experience
- Implementation and Project Management Plan
- Proposed Price and Payment Terms
- State Corporation Commission (SCC) Form / Identification Number
- SAM.gov Confirmation
- Certification of No Collusion
- Proprietary/Confidential Information Identification
- Submit to
- https://procurement.opengov.com/portal/charlottesville
- Duration
- 60 months
- Scope location
- Charlottesville, VA
Questions about this RFP
How do I respond to this RFP from City of Charlottesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/charlottesville. For questions, contact Karen Davis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charlottesville in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Davis at (434) 978-8650. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fixed Route Computer Aided Dispatch (CAD)/Automatic Vehicle Location (AVL), Automated Vehicle Announcements (AVA), Real Time General Transit Feed Specifications (GTFS-RT), Infotainment & Passenger Information, Scheduling/ General Transit Feed Specifications Manager, System and Connectivity Requireme. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Systems, Services and Technical Approach (35%), Qualifications and Experience (25%), Implementation and Project Management Plan (20%), Proposed Price and Payment Terms (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charlottesville?
All active and historical solicitations from City of Charlottesville are tracked and searchable. As a city agency, City of Charlottesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offeror Questionnaire, Proposed Systems Services and Technical Approach, Qualifications and Experience, Implementation and Project Management Plan, Proposed Price and Payment Terms, State Corporation. Review the full document from City of Charlottesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlottesville, VA. Review the full solicitation for detailed scope requirements.