City of Capitola City Manager Recruitment - Executive Search Services Request for Proposals 2026
City of CapitolaCity · Capitola, CA- Due
- Oct 23, 2026
- 7 days left
- Posted
- Oct 9, 2026
- Primary contact
- Rudy Escalante
- (831) 475-7300
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THE 30-SECOND BRIEF
The City of Capitola is seeking proposals from qualified executive search firms to recruit the City's next City Manager following the upcoming retirement of the current manager. The selected consultant will manage the end-to-end recruitment process, including regional and nationwide marketing and outreach, background screening, preliminary interviews, cohort candidate selection for the City Council, comprehensive interview coordination, and professional reference vetting. Proposals must be received by 5:00 pm on October 23, 2026, submitted via email to Interim City Manager Rudy Escalante. Capitola operates with a $21 million annual General Fund budget and serves approximately 10,000 residents across six core departments in California.
Proposed Recruitment Plan, Project Timeline, Firm & Staff Qualifications, Cost Proposal, References
SUMMARY
The City of Capitola is seeking proposals from qualified executive search firms to recruit the City's next City Manager following the upcoming retirement of the current manager.
The selected consultant will manage the end-to-end recruitment process, including regional and nationwide marketing and outreach, background screening, preliminary interviews, cohort candidate selection for the City Council, comprehensive interview coordination, and professional reference vetting. Proposals must be received by 5:00 pm on October 23, 2026, submitted via email to Interim City Manager Rudy Escalante. Capitola operates with a $21 million annual General Fund budget and serves approximately 10,000 residents across six core departments in California.
REQUIRED DELIVERABLES
5- Proposed Recruitment Plan
- Project Timeline
- Firm & Staff Qualifications
- Cost Proposal
- References
REQUIRED ATTACHMENTS
5- Proposed Recruitment Plan
- Project Timeline
- Firm & Staff Qualifications
- Cost Proposal
- References
- Submit to
- [email protected]
- Scope location
- Capitola, CA
Questions about this RFP
How do I respond to this RFP from City of Capitola?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Rudy Escalante.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Capitola in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rudy Escalante at (831) 475-7300. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposed Recruitment Plan, Project Timeline, Firm & Staff Qualifications, Cost Proposal, References. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from City of Capitola?
All active and historical solicitations from City of Capitola are tracked and searchable. As a city agency, City of Capitola regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposed Recruitment Plan, Project Timeline, Firm & Staff Qualifications, Cost Proposal, References. Review the full document from City of Capitola for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Capitola, CA. Review the full solicitation for detailed scope requirements.