City of Calabasas Professional Services for Design, Printing, Mail Prep, and Flipbook of Premier Recreation Brochure - 2025-RFP-001
City of CalabasasCity · Calabasas, CA- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Mar 17, 2026
- Contract term
- 3 years
- Primary contact
- Erica Green
- (818) 224-1654
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THE 30-SECOND BRIEF
The City of Calabasas seeks professional services for the design, printing, mail preparation, bulk mailing using the proposer's permit, and hosting of an electronic flipbook for its tri-annual Premier Recreation Brochure. The project requires printing 41,100 total copies annually across three editions (Summer, Fall/Winter, Spring) with 56 to 64 pages each, utilizing full-color process, 60# gloss book stock, and saddle-stitch binding. Additional services include creating interactive digital hyperlinks from CSV data, page-flipping animation, text search, and delivery of extra copies to the Calabasas Community Center. Proposals are due by March 31, 2026, with a three-year contract term.
Design, Printing, Mail prep, Bulk mail distribution, And electronic flipbook hosting for tri-annual Premier Recreation Brochure (41, 100 total copies annually across Summer, Fall/Winter, And Spring editions)
Ability of Proposer to provide all of the requested services 20%, Completeness/Thoroughness/Neatness of Submittal 20%, Costs of services and any additional fees 20%, Willingness of Proposer to accept the City of Calabasas terms and conditions 20%, References 20%
SUMMARY
The City of Calabasas seeks professional services for the design, printing, mail preparation, bulk mailing using the proposer's permit, and hosting of an electronic flipbook for its tri-annual Premier Recreation Brochure.
The project requires printing 41,100 total copies annually across three editions (Summer, Fall/Winter, Spring) with 56 to 64 pages each, utilizing full-color process, 60# gloss book stock, and saddle-stitch binding. Additional services include creating interactive digital hyperlinks from CSV data, page-flipping animation, text search, and delivery of extra copies to the Calabasas Community Center. Proposals are due by March 31, 2026, with a three-year contract term.
EVALUATION CRITERIA
Ability of Proposer to provide all of the requested services 20%, Completeness/Thoroughness/Neatness of Submittal 20%, Costs of services and any additional fees 20%, Willingness of Proposer to accept the City of Calabasas terms and conditions 20%, References 20%
REQUIRED DELIVERABLES
Design, Printing, Mail prep, Bulk mail distribution, And electronic flipbook hosting for tri-annual Premier Recreation Brochure (41, 100 total copies annually across Summer, Fall/Winter, And Spring editions)
REQUIRED ATTACHMENTS
3- Special Provisions Form
- Client Reference List
- Non-Collusion Affidavit
- Submit to
- 100 Civic Center Way, Calabasas, CA 91302 via OpenGov Procurement portal
- Scope location
- Calabasas, CA
Questions about this RFP
How do I respond to this RFP from City of Calabasas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 Civic Center Way, Calabasas, CA 91302 via OpenGov Procurement portal. For questions, contact Erica Green.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Calabasas in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erica Green at (818) 224-1654. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Design, Printing, Mail prep, Bulk mail distribution, And electronic flipbook hosting for tri-annual Premier Recreation Brochure (41, 100 total copies annually across Summer, Fall/Winter, And Spring editions). Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability of Proposer to provide all of the requested services 20%, Completeness/Thoroughness/Neatness of Submittal 20%, Costs of services and any additional fees 20%, Willingness of Proposer to accept..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Calabasas?
All active and historical solicitations from City of Calabasas are tracked and searchable. As a city agency, City of Calabasas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Special Provisions Form, Client Reference List, Non-Collusion Affidavit. Review the full document from City of Calabasas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Calabasas, CA. Review the full solicitation for detailed scope requirements.