City of Calabasas Landscape Maintenance of Calabasas Park Estates HOA Zone 8 - 2026
City of CalabasasCity · Calabasas, CA- Due
- Sep 3, 2026
- Deadline passed
- Posted
- Aug 6, 2026
- Contract term
- 5 years
- Primary contact
- Christopher Parker
- (818) 224-1686
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THE 30-SECOND BRIEF
The City of Calabasas is issuing a Request for Proposals (RFP) for landscape maintenance services for common areas within Landscaping and Lighting Act District 22 (LLAD 22), Zone 8, commonly known as the Calabasas Park Estates Homeowners Association (HOA). The scope of work includes landscape maintenance of parkways, median islands, slopes, lawn areas, groundcover, shrub areas, trees, irrigation systems, and park/recreation facilities such as tennis courts and doggy dispensers. All leaf blowers used on-site must be electric. The contract term is 5 years, with an expected effective start date of October 19, 2026. Proposals are due through the City's OpenGov Procurement portal prior to 2:00 pm on September 3, 2026. A mandatory pre-proposal conference will be held on August 13, 2026, at 7:30 a.m. at City Hall. Bidders must possess a valid C-27 Contractor's license and a Maintenance Gardener Pest Control Business (MGB) License.
Facility inspection by contractor; Walk through inspection with HOA/LLAD representative; Paved sidewalks, Walkways, Enteries, Pathways and parking area cleanup and sidewalk weed control; Remove and clean / keep clear plant debris from concrete V-ditches, Inlets, Bench drains, Swales, And curb drains; Lawn mowing and edging, Fertilization, Weed control, Aeration, Dethatching; Groundcover and shrub area inspection, Weeding, Cleaning, Pruning, Edging, Fertilization, Replacement of annual color plants; Tree inspection, Pruning for pedestrian/vehicular clearances, Maintenance of tree wells and watering basins, Inspecting and adjusting tree stakes, Ties and guys; Planted slope inspection, Pruning shrubs and lowering groundcover, Edging, Weed control, Fertilization; Irrigation system operation, Observation, Adjustment, And probing for soil water content; Doggy dispensers replacement of bags and trash can bags; Tennis court sweeping/blowing and washing.
Understanding the complete scope of work required, Proposed approach in completing the work on-time and within budget, Quality, clarity and responsiveness of the proposal, Qualifications and availability of key personnel, Number of years' experience with contracts of similar size, Experience performing comparable work, Demonstration of competence, Proposed costs and support information, Financial stability, Completeness / thoroughness of the response to the terms of the RFP
SUMMARY
The City of Calabasas is issuing a Request for Proposals (RFP) for landscape maintenance services for common areas within Landscaping and Lighting Act District 22 (LLAD 22), Zone 8, commonly known as the Calabasas Park Estates Homeowners Association (HOA).
The scope of work includes landscape maintenance of parkways, median islands, slopes, lawn areas, groundcover, shrub areas, trees, irrigation systems, and park/recreation facilities such as tennis courts and doggy dispensers. All leaf blowers used on-site must be electric. The contract term is 5 years, with an expected effective start date of October 19, 2026. Proposals are due through the City's OpenGov Procurement portal prior to 2:00 pm on September 3, 2026. A mandatory pre-proposal conference will be held on August 13, 2026, at 7:30 a.m. at City Hall. Bidders must possess a valid C-27 Contractor's license and a Maintenance Gardener Pest Control Business (MGB) License.
EVALUATION CRITERIA
Understanding the complete scope of work required, Proposed approach in completing the work on-time and within budget, Quality, clarity and responsiveness of the proposal, Qualifications and availability of key personnel, Number of years' experience with contracts of similar size, Experience performing comparable work, Demonstration of competence, Proposed costs and support information, Financial stability, Completeness / thoroughness of the response to the terms of the RFP
REQUIRED DELIVERABLES
11- Facility inspection by contractor
- Walk through inspection with HOA/LLAD representative
- Paved sidewalks, Walkways, Enteries, Pathways and parking area cleanup and sidewalk weed control
- Remove and clean / keep clear plant debris from concrete V-ditches, Inlets, Bench drains, Swales, And curb drains
- Lawn mowing and edging, Fertilization, Weed control, Aeration, Dethatching
- Groundcover and shrub area inspection, Weeding, Cleaning, Pruning, Edging, Fertilization, Replacement of annual color plants
- Tree inspection, Pruning for pedestrian/vehicular clearances, Maintenance of tree wells and watering basins, Inspecting and adjusting tree stakes, Ties and guys
- Planted slope inspection, Pruning shrubs and lowering groundcover, Edging, Weed control, Fertilization
- Irrigation system operation, Observation, Adjustment, And probing for soil water content
- Doggy dispensers replacement of bags and trash can bags
- Tennis court sweeping/blowing and washing
REQUIRED ATTACHMENTS
10- Cost Breakdown Schedules
- Maintenance Schedules
- Unit Price List
- Anti-Rodenticide Provision
- Designation of Suppliers and Subcontractors
- Statement Regarding Insurance Coverage
- Statement Regarding the Contractor's Licensing Laws
- Workers Compensation Insurance Certificate
- Professional Services Agreement
- Faithful Performance Bond
- Submit to
- https://procurement.opengov.com/portal/cityofcalabasas/projects/291045
- Scope location
- Calabasas, CA
Questions about this RFP
How do I respond to this RFP from City of Calabasas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofcalabasas/projects/291045. For questions, contact Christopher Parker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Calabasas in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher Parker at (818) 224-1686. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Facility inspection by contractor; Walk through inspection with HOA/LLAD representative; Paved sidewalks, Walkways, Enteries, Pathways and parking area cleanup and sidewalk weed control; Remove and clean / keep clear plant debris from concrete V-ditches, Inlets, Bench drains, Swales, And curb drains. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding the complete scope of work required, Proposed approach in completing the work on-time and within budget, Quality, clarity and responsiveness of the proposal, Qualifications and availabil..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Calabasas?
All active and historical solicitations from City of Calabasas are tracked and searchable. As a city agency, City of Calabasas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Breakdown Schedules, Maintenance Schedules, Unit Price List, Anti-Rodenticide Provision, Designation of Suppliers and Subcontractors, Statement Regarding Insurance Coverage, Statement Regarding t. Review the full document from City of Calabasas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Calabasas, CA. Review the full solicitation for detailed scope requirements.