REQUEST FOR PROPOSALS FOR COMMUNICATIONS SERVICES
City of CalabasasCity · Calabasas, CA- Due
- Jan 13, 2026
- Deadline passed
- Posted
- Dec 1, 2025
- Primary contact
- Scott Trujillo
- (818) 224-1658
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THE 30-SECOND BRIEF
The City of Calabasas is seeking proposals from qualified firms or individuals to provide professional communications, marketing, and community engagement services. The goal is to enhance public information, media relations, digital engagement, and overall communication effectiveness.
Comprehensive, full-service communications support or modular, specialized services (e.g., strategic planning, media relations, social media management, website content, branding, video production, community engagement, measurement and reporting, staff training).
Qualifications, expertise, and demonstrated ability to provide services; Understanding of City needs and communication objectives; Creativity and approach to community engagement; Proposed project team and key personnel availability; Cost effectiveness and value; Professional reputation and references; Quality, clarity, and responsiveness of proposal.
SUMMARY
The City of Calabasas is seeking proposals from qualified firms or individuals to provide professional communications, marketing, and community engagement services. The goal is to enhance public information, media relations, digital engagement, and overall communication effectiveness.
EVALUATION CRITERIA
7- Qualifications, expertise, and demonstrated ability to provide services
- Understanding of City needs and communication objectives
- Creativity and approach to community engagement
- Proposed project team and key personnel availability
- Cost effectiveness and value
- Professional reputation and references
- Quality, clarity, and responsiveness of proposal
REQUIRED DELIVERABLES
Comprehensive, full-service communications support or modular, specialized services (e.g., strategic planning, media relations, social media management, website content, branding, video production, community engagement, measurement and reporting, staff training).
REQUIRED ATTACHMENTS
10- Cover Letter
- Table of Contents
- Executive Summary
- Company Background and Experience
- Team Qualifications/Training
- Proposed Scope of Services and Approach
- Project Management and Reporting Plan
- Fee Schedule/Pricing
- References/Reference Letters
- Additional Information
- Submit to
- City of Calabasas, Attn: Assistant City Manager, 100 Civic Center Way, Calabasas, CA 91302
- Scope location
- Calabasas, CA
Questions about this RFP
How do I respond to this RFP from City of Calabasas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Calabasas, Attn: Assistant City Manager, 100 Civic Center Way, Calabasas, CA 91302. For questions, contact Scott Trujillo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Calabasas in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Trujillo at (818) 224-1658. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive, full-service communications support or modular, specialized services (e.g., strategic planning, media relations, social media management, website content, branding, video production, community engagement, measurement and reporting, staff training).. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, expertise, and demonstrated ability to provide services; Understanding of City needs and communication objectives; Creativity and approach to community engagement; Proposed project tea..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Calabasas?
All active and historical solicitations from City of Calabasas are tracked and searchable. As a city agency, City of Calabasas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Table of Contents, Executive Summary, Company Background and Experience, Team Qualifications/Training, Proposed Scope of Services and Approach, Project Management and Reporting Plan, Fee. Review the full document from City of Calabasas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Calabasas, CA. Review the full solicitation for detailed scope requirements.