City of Buena Vista - Professional Services for Water, Wastewater, Flood Resilience Management, and Asset Management - RFP # 2026-10-001 (2026)
City of Buena VistaCity · Buena Vista, VA- Due
- Oct 19, 2026
- 3 days left
- Posted
- Oct 3, 2026
- Contract term
- 5 years
- Primary contact
- Tom Roberts
- (540) 261-8607
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THE 30-SECOND BRIEF
The City of Buena Vista and Buena Vista Public Service Authority request proposals from qualified engineering firms for professional services on an on-call capacity over a 5-year term. Services include water and sewer system planning and design, wastewater treatment, stormwater management, complex utility project planning and permitting, environmental assessment, watershed, water supply, and flood hazard mitigation planning and design, grant writing assistance, funding source identification, Consent Order compliance research and reporting, asset management, project and grant management, general technical assistance, rate forecasting, financial and cost-benefit analysis, and GIS services. The public water and sewer system serves approximately 3,000 connections, and the wastewater treatment plant is currently subject to a consent order. Proposals are due by 5:00 PM EST on Monday, October 19, 2026, with questions due by October 13, 2026. Evaluation criteria emphasize firm expertise, qualifications of personnel, fee structure, references, past performance, and grant writing experience.
Firm's expertise and experience in proposed services (35), Qualifications of firm and assigned personnel (25), Consultant's fee structure (5), References (15), Past performance on previous City contracts or with localities (5), Grant Writing and funding experience (15)
SUMMARY
The City of Buena Vista and Buena Vista Public Service Authority request proposals from qualified engineering firms for professional services on an on-call capacity over a 5-year term.
Services include water and sewer system planning and design, wastewater treatment, stormwater management, complex utility project planning and permitting, environmental assessment, watershed, water supply, and flood hazard mitigation planning and design, grant writing assistance, funding source identification, Consent Order compliance research and reporting, asset management, project and grant management, general technical assistance, rate forecasting, financial and cost-benefit analysis, and GIS services. The public water and sewer system serves approximately 3,000 connections, and the wastewater treatment plant is currently subject to a consent order. Proposals are due by 5:00 PM EST on Monday, October 19, 2026, with questions due by October 13, 2026. Evaluation criteria emphasize firm expertise, qualifications of personnel, fee structure, references, past performance, and grant writing experience.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Attachment A: Acknowledgement and Certification
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Buena Vista, VA
Questions about this RFP
How do I respond to this RFP from City of Buena Vista?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tom Roberts.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Buena Vista in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tom Roberts at (540) 261-8607. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm's expertise and experience in proposed services (35), Qualifications of firm and assigned personnel (25), Consultant's fee structure (5), References (15), Past performance on previous City contra..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Buena Vista?
All active and historical solicitations from City of Buena Vista are tracked and searchable. As a city agency, City of Buena Vista regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Acknowledgement and Certification. Review the full document from City of Buena Vista for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buena Vista, VA. Review the full solicitation for detailed scope requirements.