City of Boulder Utility Bill Printing and Mailing Service - 0000404010
City of BoulderCity · Boulder, CO- Due
- Dec 2, 2025
- Deadline passed
- Contract term
- 1 year
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THE 30-SECOND BRIEF
The City of Boulder Utilities Department is seeking a vendor for daily utility bill printing and mailing services. The scope involves receiving delimited text files electronically and managing mail handling for approximately 30,000 customers with a strict one-day turnaround requirement. The selected contractor must integrate with the City's Customer Information System and comply with all cybersecurity and accessibility standards. The initial contract term includes the potential for four additional one-year extensions. Submissions are due by 4:00 PM on December 2, 2025.
Bill printing, Daily mailings, System integration
Cybersecurity compliance, Accessibility requirements, One-day turnaround capability
SUMMARY
The City of Boulder Utilities Department is seeking a vendor for daily utility bill printing and mailing services.
The scope involves receiving delimited text files electronically and managing mail handling for approximately 30,000 customers with a strict one-day turnaround requirement. The selected contractor must integrate with the City's Customer Information System and comply with all cybersecurity and accessibility standards. The initial contract term includes the potential for four additional one-year extensions. Submissions are due by 4:00 PM on December 2, 2025.
EVALUATION CRITERIA
3- Cybersecurity compliance
- Accessibility requirements
- One-day turnaround capability
REQUIRED DELIVERABLES
3- Bill printing
- Daily mailings
- System integration
- Submit to
- https://www.bidnetdirect.com/colorado/city-of-boulder/solicitations/Utility-Bill-Printing-and-Mailing/0000404010
- Duration
- 48 months
- Scope location
- Boulder, CO
Questions about this RFP
How do I respond to this Bid from City of Boulder?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: https://www.bidnetdirect.com/colorado/city-of-boulder/solicitations/Utility-Bill-Printing-and-Mailing/0000404010.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Boulder in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Bill printing, Daily mailings, System integration. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cybersecurity compliance, Accessibility requirements, One-day turnaround capability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Boulder?
All active and historical solicitations from City of Boulder are tracked and searchable. As a city agency, City of Boulder regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Boulder for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Boulder, CO. Review the full solicitation for detailed scope requirements.