City of Ann Arbor - Neighborhood Heating Decarbonization Plan - RFP # 26-49 (2026)
City of Ann Arbor, City of Ann Arbor, MI·City
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- Primary Contact
- Missy Stults · (734) 794-6500
- Duration
- 18 months
- Scope Location
- Ann Arbor, MI
- Submission Address
- City of Ann Arbor, c/o Customer Service, 301 East Huron Street, Ann Arbor, MI 48104
SUMMARY
The City of Ann Arbor Office of Sustainability and Innovations is seeking a qualified professional firm to create a neighborhood-specific heating decarbonization plan for four to five micro-neighborhoods, support implementation in three to five micro-neighborhoods, and support the City's intervention in a future DTE Gas Rate Case by serving as an expert witness on neighborhood decarbonization and non-pipeline alternatives. The scope includes analyzing existing fossil gas infrastructure, avoided gas and electric infrastructure costs, electric grid capacity, utility bill impacts, and developing a value proposition for residents transitioning to sustainable heating solutions like geothermal and cold climate air source heat pumps. The total allocated funding for this work is $125,000, with all work to be completed within 12-18 months of contracting. Proposals are due by October 21, 2026, at 2:00 p.m. local time, with a pre-proposal meeting scheduled for October 6, 2026, and written questions due by October 8, 2026.
EVALUATION CRITERIA
Professional Qualifications (20 points), Past involvement with Similar Projects (25 points), Proposed Project Timeline (25 points), Fee Proposal (30 points)
REQUIRED DELIVERABLES
Create a neighborhood-specific heating decarbonization plan for four-to-five micro-neighborhoods; Support implementation of the plan in three-to-five micro-neighborhoods; Support the City's intervention in a future DTE Gas Rate Case by serving as an expert witness on neighborhood decarbonization and non-pipeline alternatives; Actively collaborate via biweekly meetings with the Ann Arbor Office of Sustainability and Innovations on the project
REQUIRED ATTACHMENTS
Attachment A - Legal Status of Offeror, Attachment B - City of Ann Arbor Non-Discrimination Declaration of Compliance, Attachment C - City of Ann Arbor Living Wage Declaration of Compliance, Attachment D - Vendor Conflict of Interest Disclosure Form, IRS Form W-9, Fee Proposal
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Ann Arbor?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Ann Arbor, c/o Customer Service, 301 East Huron Street, Ann Arbor, MI 48104. For questions, contact Missy Stults.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Professional Qualifications (20 points), Past involvement with Similar Projects (25 points), Proposed Project Timeline (25 points), Fee Proposal (30 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ann Arbor?
All active and historical solicitations from City of Ann Arbor are tracked and searchable. As a city agency, City of Ann Arbor regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 18 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 21, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Legal Status of Offeror, Attachment B - City of Ann Arbor Non-Discrimination Declaration of Compliance, Attachment C - City of Ann Arbor Living Wage Declaration of Compliance, Attachmen. Review the full document from City of Ann Arbor for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ann Arbor in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Missy Stults at (734) 794-6500. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ann Arbor, MI. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Create a neighborhood-specific heating decarbonization plan for four-to-five micro-neighborhoods; Support implementation of the plan in three-to-five micro-neighborhoods; Support the City's intervention in a future DTE Gas Rate Case by serving as an expert witness on neighborhood decarbonization and. Proposals should clearly address how each deliverable will be met.
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