Chicago Housing Authority RFP Multi-Functional Devices 2026
Chicago Housing AuthorityLocal Housing Authority · Chicago, IL- Due
- Jun 3, 2026
- Deadline passed
- Posted
- May 6, 2026
- Primary contact
- Mauricio Beltran
- (312) 786-3391
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THE 30-SECOND BRIEF
Chicago Housing Authority (CHA) is seeking proposals for a comprehensive, cost-effective print, copy, scan, fax, maintenance, and support program for multi-functional devices (MFDs) for its headquarters and satellite locations. The procurement aims to replace existing equipment and establish a responsive support and maintenance program.
Multi-functional devices, Installation, Configuration, Maintenance, Supplies, Reporting, User support, Equipment, Production/reprographics device minimums, Mini-copier minimums, Delivery, Installation, Maintenance, Supplies, Program management, Reporting, Pricing, Insurance, Utilization plan, Economic disclosure statement, Financial information.
Specialized Experience and Past Performance, Approach and Work Plan, Organization Structure and Key Personnel, Contract Requirements, Proposed Fees, Oral Presentation.
SUMMARY
Chicago Housing Authority (CHA) is seeking proposals for a comprehensive, cost-effective print, copy, scan, fax, maintenance, and support program for multi-functional devices (MFDs) for its headquarters and satellite locations.
The procurement aims to replace existing equipment and establish a responsive support and maintenance program.
EVALUATION CRITERIA
6- Specialized Experience and Past Performance
- Approach and Work Plan
- Organization Structure and Key Personnel
- Contract Requirements
- Proposed Fees
- Oral Presentation
REQUIRED DELIVERABLES
21- Multi-functional devices
- Installation
- Configuration
- Maintenance
- Supplies
- Reporting
- User support
- Equipment
- Production/reprographics device minimums
- Mini-copier minimums
- Delivery
- Installation
- Maintenance
- Supplies
- Program management
- Reporting
- Pricing
- Insurance
- Utilization plan
- Economic disclosure statement
- Financial information
REQUIRED ATTACHMENTS
6- Attachment A - Fee Proposal Form(s)
- Attachment B - Intent to Bid/Submit Letter
- Attachment C - Vendor Submission Checklist
- Attachment D - Standard Professional Services Agreement
- Attachment E - Reference Questionnaire
- Attachment F - Utilization Plan
- Scope location
- Chicago
Questions about this RFP
How do I respond to this RFP from Chicago Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Mauricio Beltran.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Chicago Housing Authority in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mauricio Beltran at (312) 786-3391. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Multi-functional devices, Installation, Configuration, Maintenance, Supplies, Reporting, User support, Equipment, Production/reprographics device minimums, Mini-copier minimums, Delivery, Installation, Maintenance, Supplies, Program management, Reporting, Pricing, Insurance, Utilization plan, Econom. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Specialized Experience and Past Performance, Approach and Work Plan, Organization Structure and Key Personnel, Contract Requirements, Proposed Fees, Oral Presentation." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chicago Housing Authority?
All active and historical solicitations from Chicago Housing Authority are tracked and searchable. As a local housing authority agency, Chicago Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Fee Proposal Form(s), Attachment B - Intent to Bid/Submit Letter, Attachment C - Vendor Submission Checklist, Attachment D - Standard Professional Services Agreement, Attachment E - Ref. Review the full document from Chicago Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chicago. Review the full solicitation for detailed scope requirements.