Cape Girardeau Public School District Copier RFP 2025
- Due
- Jun 5, 2025
- Deadline passed
- Posted
- Apr 14, 2025
- Contract term
- 3 years
- Primary contact
- Brian Hall
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THE 30-SECOND BRIEF
Cape Girardeau Public Schools is requesting proposals for copying equipment and their associated use and maintenance for a maximum of a three-year lease with a $1 buyout option. The district requires equipment in 16 locations.
Copier equipment, Associated use and maintenance, Installation, Training, Service logs, Monthly reporting
Total Price, Support Capacity, Past Experience with Cape Schools, RFP Compliance, Additional Services / Options
SUMMARY
Cape Girardeau Public Schools is requesting proposals for copying equipment and their associated use and maintenance for a maximum of a three-year lease with a $1 buyout option. The district requires equipment in 16 locations.
EVALUATION CRITERIA
5- Total Price
- Support Capacity
- Past Experience with Cape Schools
- RFP Compliance
- Additional Services / Options
REQUIRED DELIVERABLES
6- Copier equipment
- Associated use and maintenance
- Installation
- Training
- Service logs
- Monthly reporting
REQUIRED ATTACHMENTS
7- Attachment A
- Attachment B-1
- Attachment B-2
- Attachment B-3
- Attachment B-4
- Attachment C
- Attachment D
- Submit to
- ATTN: Brian Hall, Technology Coordinator, Cape Girardeau Public Schools, 301 N. Clark Street, Cape Girardeau, MO 63701
- Scope location
- Cape Girardeau, MO
- Reported agency
- Cape Girardeau Public School District
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Questions about this RFP
How do I respond to this RFP from Cape Girardeau 63 School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: ATTN: Brian Hall, Technology Coordinator, Cape Girardeau Public Schools, 301 N. Clark Street, Cape Girardeau, MO 63701. For questions, contact Brian Hall.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cape Girardeau 63 School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Hall. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Copier equipment, Associated use and maintenance, Installation, Training, Service logs, Monthly reporting. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Price, Support Capacity, Past Experience with Cape Schools, RFP Compliance, Additional Services / Options" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cape Girardeau 63 School District?
All active and historical solicitations from Cape Girardeau 63 School District are tracked and searchable. As a school agency, Cape Girardeau 63 School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B-1, Attachment B-2, Attachment B-3, Attachment B-4, Attachment C, Attachment D. Review the full document from Cape Girardeau 63 School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cape Girardeau, MO. Review the full solicitation for detailed scope requirements.