RFPCLOSED

REQUEST FOR PROPOSALS TO FURNISH CONSULTING SERVICES TO ASSIST THE CAMERON COUNTY HUMAN RESOURCES DEPARTMENT AND COMMISSIONERS COURT IN THE PREPARATION AND ADMINISTRATION OF REQUEST FOR PROPOSALS FOR THE EVALUATION OF AND RECOMMENDATIONS PERTAINING TO THE DESIGN, IMPLEMENTATION, AND ADMINISTRATION OF THE CAMERON COUNTY SELF-FUNDED EMPLOYEE HEALTH CARE PLAN (“THE PLAN”), INCLUDING RECOMMENDATIONS ON THE FUNDING, STOP LOSS, AGGREGATE STOP LOSS, PREFERRED PROVIDERS, THIRD PARTY ADMINISTRATION SERVICES, AS WELL AS THE COUNTY'S EMPLOYEE ASSISTANCE PROGRAM, CAFETERIA PLAN, VOLUNTARY DENTAL AND VISION INSURANCE PLANS AND ANCILLARY PRODUCTS/SERVICES.

Cameron County, Cameron County, TX·County

Submission deadline passed — March 5, 2025

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Mar 05, 2025
Submission Deadline
Reported Agency
CAMERON COUNTY
Primary Contact
Roberto C. Luna · (956) 544-0871
Scope Location
Cameron County, Texas
Submission Address
Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas, Purchasing Department – Basement Floor – Room # B17

SUMMARY

Cameron County is seeking proposals from qualified consultants to assist in the preparation and administration of a request for proposals for the evaluation, design, implementation, and administration of its self-funded employee health care plan. This includes recommendations on funding, stop loss, preferred providers, third-party administration, and various other employee benefit plans.

EVALUATION CRITERIA

Weighted Quantitative Scoring (0-4 scale), Proposer's total proposed price, Proposer's scope of work, Quality of response to scope of project, Plan and milestones for completion of project, Proposer's experience, Proposer's capacity to perform, Proposer's references.

REQUIRED DELIVERABLES

Consulting services for the preparation and administration of RFPs for the evaluation, design, implementation, and administration of the Cameron County Self-Funded Employee Health Care Plan.

REQUIRED ATTACHMENTS

Exhibit A: Cost Proposal Form, Addendum Acknowledgment Form – Attachment 1, Attachments: 2, 3 & 4, Attachments A, B, C, D, E, F, G, H, I & J, Worker's Compensation Insurance Coverage Rule 110.110, Financial Statement, RFP Guaranty & Performance Bond Information & Requirements, Vendor's Affidavit Notice, Conflict of Interest Questionnaire, Disclosure of Interests, Texas Ethics Commission Form 1295, Historically Underutilized Business (HUB) Declaration, References, Affidavit, Residence Certification, Statement of Non-Collusion, Order Adopting Contracting Rules for Persons Indebted to County, Certification Regarding Debarment, Suspension Ineligibility, House Bill 89 Verification (Revised).

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Frequently asked questions

Common questions about this solicitation, answered from the record.

How do I respond to this RFP from Cameron County?

Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas, Purchasing Department – Basement Floor – Room # B17. For questions, contact Roberto C. Luna.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Weighted Quantitative Scoring (0-4 scale), Proposer's total proposed price, Proposer's scope of work, Quality of response to scope of project, Plan and milestones for completion of project, Proposer's..." Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Cameron County?

All active and historical solicitations from Cameron County are tracked and searchable. As a county agency, Cameron County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Cost Proposal Form, Addendum Acknowledgment Form – Attachment 1, Attachments: 2, 3 & 4, Attachments A, B, C, D, E, F, G, H, I & J, Worker's Compensation Insurance Coverage Rule 110.110, Fin. Review the full document from Cameron County for the complete list.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Cameron County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Roberto C. Luna at (956) 544-0871. Questions and answers are typically shared with all prospective bidders.

What is the scope of this project?

This solicitation defines a specific project scope. The scope covers the following locations: Cameron County, Texas. Review the full solicitation for detailed scope requirements.

What are the key deliverables?

The solicitation specifies the following deliverables: Consulting services for the preparation and administration of RFPs for the evaluation, design, implementation, and administration of the Cameron County Self-Funded Employee Health Care Plan.. Proposals should clearly address how each deliverable will be met.

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