REQUEST FOR PROPOSAL 23-001
Douglas County School District, GA·School
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- Reported Agency
- Douglas County School System
- Primary Contact
- Danielle Freeman · 770-651-2300
- Scope Location
- South Douglas Elementary, 8299 Highway 166, Douglasville, GA 30134
- Submission Address
- Douglas County School District, Danielle Freeman, Executive Director of School Nutrition, School Nutrition, 11490 Veterans Memorial Hwy, Douglasville, GA 30134
SUMMARY
This document is a Request for Proposal (RFP) from the Douglas County School System for the purchase and installation of a cooler/freezer/shelving at South Douglas Elementary. The RFP outlines the project scope, general and specific requirements, proposal submission procedures, and evaluation criteria. The closing date for proposals is February 17, 2023.
EVALUATION CRITERIA
Quality of solutions to meet Douglas County School's needs, Quality and reliability of equipment and service offered, Prior experience in performing similar work, Cost of proposed equipment and services, Quality of implementation and transition plans, Management and financial capability, Exceptions, Proposed alternatives and timetable
REQUIRED DELIVERABLES
Purchase and installation of cooler/freezer/shelving, removal of existing walk-in, refrigeration units, and floor, installation of refrigeration units, electrical, plumbing, and complete flashing/finishing.
REQUIRED ATTACHMENTS
Instructions, Standard Terms and Conditions, Agency Insurance Requirements, Additional Terms and Conditions, Specifications, Pricing Forms, Lobbying Form and Disclosure, Respondent Information Form, Georgia Security and Immigration Compliance Act OCGA 13-10-91 document, Contractor Affidavit and Agreement, Subcontractor Affidavit, Reference Sheet, Manufacturer's Specifications of System, Qualification Documents (Licenses, Project Lists, Insurance, etc.)
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Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Douglas County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 17, 2023. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Douglas County School District, Danielle Freeman, Executive Director of School Nutrition, School Nutrition, 11490 Veterans Memorial Hwy, Douglasville, GA 30134. For questions, contact Danielle Freeman.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of solutions to meet Douglas County School's needs, Quality and reliability of equipment and service offered, Prior experience in performing similar work, Cost of proposed equipment and servic..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Douglas County School District?
All active and historical solicitations from Douglas County School District are tracked and searchable. As a school agency, Douglas County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Instructions, Standard Terms and Conditions, Agency Insurance Requirements, Additional Terms and Conditions, Specifications, Pricing Forms, Lobbying Form and Disclosure, Respondent Information Form, G. Review the full document from Douglas County School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Douglas County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Danielle Freeman at 770-651-2300. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Douglas Elementary, 8299 Highway 166, Douglasville, GA 30134. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Purchase and installation of cooler/freezer/shelving, removal of existing walk-in, refrigeration units, and floor, installation of refrigeration units, electrical, plumbing, and complete flashing/finishing.. Proposals should clearly address how each deliverable will be met.
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