Douglas County School System Vendors' Guide 2023-2024 - Procurement Registration and Bidding Procedures
Douglas County School District, GA·School
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- Reported Agency
- Douglas County School System
- Primary Contact
- Becky Eigel · (770) 651-2000
- Scope Location
- Douglasville, GA
- Submission Address
- https://dcssga.bonfirehub.com/
SUMMARY
The Douglas County School System (DCSS) has released its 2023-2024 Vendors' Guide outlining procurement policies and registration requirements for external contractors. The school system, serving approximately 21,500 students across 33 schools, procures a wide range of items including instructional supplies, technology/electronics, software, furniture, vehicles, and maintenance/custodial equipment. Procurement policies require three verbal quotes for purchases between $5,000 and $10,000, three written quotes for $10,000 to $50,000, and a formal competitive sealed bid process for all purchases over $50,000. Interested vendors must register through the Munis Vendor Self Service (VSS) portal or the Bonfire procurement platform. Required registration documents include a W-9, E-Verify affidavits (GA Security and Immigration Compliance Act), insurance certificates for physical work on property, and background checks for student-facing roles. Payment terms are Net 30 days from delivery or invoice.
REQUIRED DELIVERABLES
W-9, E-Verify Documents, Insurance Certificates, Background Check, Consultant Agreement
REQUIRED ATTACHMENTS
Vendor Information Forms, W-9, E-Verify Forms, Consultant Agreement, Self-Employment Agreement, Insurance Requirements
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFQ from Douglas County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://dcssga.bonfirehub.com/. For questions, contact Becky Eigel.
Where can I find more RFPs from Douglas County School District?
All active and historical solicitations from Douglas County School District are tracked and searchable. As a school agency, Douglas County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information Forms, W-9, E-Verify Forms, Consultant Agreement, Self-Employment Agreement, Insurance Requirements. Review the full document from Douglas County School District for the complete list.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Douglas County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Becky Eigel at (770) 651-2000. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Douglasville, GA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: W-9, E-Verify Documents, Insurance Certificates, Background Check, Consultant Agreement. Proposals should clearly address how each deliverable will be met.
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