Anne Arundel County OurWaater Program Communication and Outreach Support Services RFP26000229
Anne Arundel CountyCounty · Annapolis, MD- Due
- Aug 13, 2026
- Deadline passed
- Posted
- May 11, 2026
- Contract term
- 5 years
- Primary contact
- Arthur Chappelka
- (410) 222-7671
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THE 30-SECOND BRIEF
Anne Arundel County, Maryland is soliciting proposals from qualified firms for professional communications and outreach support services for the County's OurWaater Outreach Program under solicitation RFP26000229. The scope of work includes communications planning, public engagement and outreach, pop-up events, presentation content development, Public Advisory Group (PAG) support, community meetings, research facility tours, website and social media management, GIS support, public contact and comment management, and the production of educational videos and content. This will be a Task Order Agreement with an initial term of five years beginning November 1, 2026, plus five optional one-year renewals. Proposals are due by August 13, 2026, at 3:00 PM EDT through the County's P.O.R.T. eProcurement system. A virtual pre-proposal conference is scheduled for May 14, 2026, at 1:00 PM local time.
Technical and Cost/Rate Proposals, Signed Affidavit, Meeting Agendas, Presentation Materials, Meeting Minutes, Technical Memorandums, Monthly Comment Reports, Educational Videos (MP4 format)
Technical Approach (24%), Management Approach (12%), Work Plan and Schedule (24%), Comments on Scope of Services (4%), Qualifications and Experience of Key Staff (32%), Qualifications and Experience of Firm (4%), Price (40% of total score)
SUMMARY
Anne Arundel County, Maryland is soliciting proposals from qualified firms for professional communications and outreach support services for the County's OurWaater Outreach Program under solicitation RFP26000229.
The scope of work includes communications planning, public engagement and outreach, pop-up events, presentation content development, Public Advisory Group (PAG) support, community meetings, research facility tours, website and social media management, GIS support, public contact and comment management, and the production of educational videos and content. This will be a Task Order Agreement with an initial term of five years beginning November 1, 2026, plus five optional one-year renewals. Proposals are due by August 13, 2026, at 3:00 PM EDT through the County's P.O.R.T. eProcurement system. A virtual pre-proposal conference is scheduled for May 14, 2026, at 1:00 PM local time.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Technical and Cost/Rate Proposals
- Signed Affidavit
- Meeting Agendas
- Presentation Materials
- Meeting Minutes
- Technical Memorandums
- Monthly Comment Reports
- Educational Videos (MP4 format)
REQUIRED ATTACHMENTS
5- Affidavit
- Bid/Proposal Bond (if required)
- SDAT Registration
- W-9 Form
- Certificate of Insurance
REQUIRED STAFFING
3- Submit to
- Electronic submission via P.O.R.T. system (https://www.aacounty.org/PORT)
- Scope location
- Annapolis, MD
Questions about this RFP
How do I respond to this RFP from Anne Arundel County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic submission via P.O.R.T. system (https://www.aacounty.org/PORT). For questions, contact Arthur Chappelka.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Anne Arundel County in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Arthur Chappelka at (410) 222-7671. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Other Key Staff, Consultants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical and Cost/Rate Proposals, Signed Affidavit, Meeting Agendas, Presentation Materials, Meeting Minutes, Technical Memorandums, Monthly Comment Reports, Educational Videos (MP4 format). Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Approach (24%), Management Approach (12%), Work Plan and Schedule (24%), Comments on Scope of Services (4%), Qualifications and Experience of Key Staff (32%), Qualifications and Experience o..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Anne Arundel County?
All active and historical solicitations from Anne Arundel County are tracked and searchable. As a county agency, Anne Arundel County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit, Bid/Proposal Bond (if required), SDAT Registration, W-9 Form, Certificate of Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Anne Arundel County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Annapolis, MD. Review the full solicitation for detailed scope requirements.