Anne Arundel County HVAC Building Automation System Services IFB26000132 2025
Anne Arundel CountyCounty · Annapolis, MD- Due
- Dec 9, 2025
- Deadline passed
- Posted
- Nov 10, 2025
- Contract term
- 5 years
- Primary contact
- Annette LesCallett
- (410) 222-7626
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THE 30-SECOND BRIEF
Anne Arundel County, Maryland is soliciting bids under IFB26000132 for comprehensive HVAC Building Automation System (BAS) services across various county facilities. The scope includes preventive maintenance, periodic on-site service, system parts replacement and upgrades, programming upgrades, technical assistance, and personnel training. Contractors must have working knowledge of systems including Tridium Niagara N4/AX, Johnson Controls Metasys, Honeywell WEB 8000, and Mitsubishi VRF. The contract term is five years starting approximately January 15, 2026, with one five-year renewal option. Bids are due December 9, 2025, at 1:30 PM EST via the County's P.O.R.T. eProcurement system. A virtual pre-bid conference is scheduled for November 14, 2025, and site visits are encouraged on November 18-19, 2025.
Bid Response, Signed Affidavit, Vendor Information Form, Appendix B Background Checks, Detailed Synopsis of Organization, References
Lowest responsible responsive bidder for lines 1-4 and 6
SUMMARY
Anne Arundel County, Maryland is soliciting bids under IFB26000132 for comprehensive HVAC Building Automation System (BAS) services across various county facilities.
The scope includes preventive maintenance, periodic on-site service, system parts replacement and upgrades, programming upgrades, technical assistance, and personnel training. Contractors must have working knowledge of systems including Tridium Niagara N4/AX, Johnson Controls Metasys, Honeywell WEB 8000, and Mitsubishi VRF. The contract term is five years starting approximately January 15, 2026, with one five-year renewal option. Bids are due December 9, 2025, at 1:30 PM EST via the County's P.O.R.T. eProcurement system. A virtual pre-bid conference is scheduled for November 14, 2025, and site visits are encouraged on November 18-19, 2025.
EVALUATION CRITERIA
Lowest responsible responsive bidder for lines 1-4 and 6
REQUIRED DELIVERABLES
6- Bid Response
- Signed Affidavit
- Vendor Information Form
- Appendix B Background Checks
- Detailed Synopsis of Organization
- References
REQUIRED ATTACHMENTS
3- Appendix A (Inventory List)
- Appendix B (Criminal Background Investigation Confirmation Form)
- Appendix C (References)
REQUIRED STAFFING
3- Submit to
- Electronic submission via P.O.R.T. system
- Scope location
- Annapolis, MD
Questions about this RFP
How do I respond to this IFB from Anne Arundel County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic submission via P.O.R.T. system. For questions, contact Annette LesCallett.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Anne Arundel County in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Annette LesCallett at (410) 222-7626. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Factory-trained technician, Supervisor, Foreman. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Response, Signed Affidavit, Vendor Information Form, Appendix B Background Checks, Detailed Synopsis of Organization, References. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible responsive bidder for lines 1-4 and 6" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Anne Arundel County?
All active and historical solicitations from Anne Arundel County are tracked and searchable. As a county agency, Anne Arundel County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (Inventory List), Appendix B (Criminal Background Investigation Confirmation Form), Appendix C (References). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Anne Arundel County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Annapolis, MD. Review the full solicitation for detailed scope requirements.