Alice ISD Child Nutrition Equipment Purchase and Installation - RFP AISDFNS-03 (2026)
- Due
- Nov 3, 2026
- 14 days left
- Posted
- Oct 15, 2026
- Primary contact
- Melissa Sanchez
- (361) 664-0981
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THE 30-SECOND BRIEF
Alice Independent School District is seeking proposals for the turnkey purchase, delivery, installation, and start-up of food service equipment and related facility improvements across four lots under RFP AISDFNS-03. The scope includes kitchen equipment, exhaust hood and utility distribution system, walk-in dry storage room, walk-in freezer with remote refrigeration system, gas combination oven, electric multi-chamber convection oven, and pass-through heated holding cabinet at Alice High School, District Warehouse, William Adams Middle School, and Noonan Elementary in Alice, Texas. Lot 1 work must be performed during winter break between December 18, 2026, and January 4, 2027. Proposals are due by November 3, 2026, at 3:00 p.m. Central, following a mandatory pre-proposal walkthrough on October 26, 2026, starting at the District Central Office.
Lot 1: Exhaust hood and utility distribution system, Removal/reinstallation of existing kitchen equipment, Demolition, Exhaust/supply fans and ductwork, Fire suppression system, Electrical/gas/plumbing connections, Engineering/permits/test and balance; Lot 2: Walk-in dry storage panels, Door, Floor, Lighting, Climate-control system; Lot 3: Walk-in freezer panels, Door, Floor, Lighting, Remote refrigeration systems, Alternate 3A food preservation unit; Lot 4: Gas combi oven with stand and accessories at Alice High School, Electric 4-chamber convection oven with stand and accessories at William Adams Middle School, Pass-through heated cabinet with pan slides at Noonan Elementary
Price (60), Installation plan and schedule (15), Proposer's reputation and past performance (10), Warranty and local service support (10), Quality and conformance of equipment (5)
SUMMARY
Alice Independent School District is seeking proposals for the turnkey purchase, delivery, installation, and start-up of food service equipment and related facility improvements across four lots under RFP AISDFNS-03.
The scope includes kitchen equipment, exhaust hood and utility distribution system, walk-in dry storage room, walk-in freezer with remote refrigeration system, gas combination oven, electric multi-chamber convection oven, and pass-through heated holding cabinet at Alice High School, District Warehouse, William Adams Middle School, and Noonan Elementary in Alice, Texas. Lot 1 work must be performed during winter break between December 18, 2026, and January 4, 2027. Proposals are due by November 3, 2026, at 3:00 p.m. Central, following a mandatory pre-proposal walkthrough on October 26, 2026, starting at the District Central Office.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Lot 1: Exhaust hood and utility distribution system, Removal/reinstallation of existing kitchen equipment, Demolition, Exhaust/supply fans and ductwork, Fire suppression system, Electrical/gas/plumbing connections, Engineering/permits/test and balance; Lot 2: Walk-in dry storage panels, Door, Floor, Lighting, Climate-control system; Lot 3: Walk-in freezer panels, Door, Floor, Lighting, Remote refrigeration systems, Alternate 3A food preservation unit; Lot 4: Gas combi oven with stand and accessories at Alice High School, Electric 4-chamber convection oven with stand and accessories at William Adams Middle School, Pass-through heated cabinet with pan slides at Noonan Elementary
REQUIRED ATTACHMENTS
21- Tab A – Proposal Signature Form and Acknowledgment of Addenda
- Tab B – Company Profile
- Qualifications
- References
- Tab C – Equipment Specification Sheets
- Exceptions
- Buy American Certification
- Tab D – Installation Plan
- Subcontractors
- Emergency Contacts
- Tab E – Delivery and Installation Timeline
- Tab F – Pricing Form
- Tab G-1 – Debarment and Suspension Certification
- Tab G-2 – Certification Regarding Lobbying
- Tab G-3 – Felony Conviction Notification
- Tab G-4 – Conflict of Interest Questionnaire
- Tab G-5 – Texas Government Code Verifications
- Tab G-6 – Form W-9
- Tab G-7 – Buy American Exception Form
- Insurance certificate
- Payment and performance bonds
- Submit to
- Alice ISD, Attn: Melissa Sanchez, CFO, 2 Coyote Trail, Alice, TX 78332
- Scope location
- Alice, TX
Related RFPs
Other solicitations from Alice Independent School District.
Questions about this RFP
How do I respond to this RFP from Alice Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Alice ISD, Attn: Melissa Sanchez, CFO, 2 Coyote Trail, Alice, TX 78332. For questions, contact Melissa Sanchez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Alice Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Sanchez at (361) 664-0981. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lot 1: Exhaust hood and utility distribution system, Removal/reinstallation of existing kitchen equipment, Demolition, Exhaust/supply fans and ductwork, Fire suppression system, Electrical/gas/plumbing connections, Engineering/permits/test and balance; Lot 2: Walk-in dry storage panels, Door, Floor,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (60), Installation plan and schedule (15), Proposer's reputation and past performance (10), Warranty and local service support (10), Quality and conformance of equipment (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alice Independent School District?
All active and historical solicitations from Alice Independent School District are tracked and searchable. As a school agency, Alice Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Tab A – Proposal Signature Form and Acknowledgment of Addenda, Tab B – Company Profile, Qualifications, and References, Tab C – Equipment Specification Sheets, Exceptions, and Buy American Certificati. Review the full document from Alice Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alice, TX. Review the full solicitation for detailed scope requirements.