Request for Proposals (RFP) Mountain Bike/Gravel Event
City of Prescott, City of Prescott, AZ·City
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- Primary Contact
- Jaimie Sventek
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- Prescott, Arizona and surrounding trails throughout the National Forest
- Submission Address
- Office of the City Clerk at 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301
SUMMARY
The City of Prescott is seeking proposals for Event Planning and Management Services to plan and execute a Mountain Bike/Gravel Event. The document outlines the scope of work, submittal requirements, and evaluation criteria for potential vendors.
EVALUATION CRITERIA
Individual/Company Background & Qualifications, Detailed Event Proposal, Proposed Fees, Budget and Projected List of Estimated Expenses, Event Marketing Plan, Sustainability Initiatives or Give Back Principles, Inclusion of local businesses, mountain biking clubs and local charities
REQUIRED DELIVERABLES
Detailed Event Proposal, Proposed Fees, Budget and Projected List of Estimated Expenses, Marketing Plan, Sustainability Initiatives or Give Back Principles
REQUIRED ATTACHMENTS
Form A - Solicitation Response Cover Sheet, Form B - Price Sheet, Form C - Bid Certification, Form D - Non-Collusion Certificate, Form E - Certificate of Ownership, Form F - Bidder Qualifications, Representations and Warranties, Form G - Subcontractors List
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Prescott?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 17, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk at 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301. For questions, contact Jaimie Sventek.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Individual/Company Background & Qualifications, Detailed Event Proposal, Proposed Fees, Budget and Projected List of Estimated Expenses, Event Marketing Plan, Sustainability Initiatives or Give Back P..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Prescott?
All active and historical solicitations from City of Prescott are tracked and searchable. As a city agency, City of Prescott regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form A - Solicitation Response Cover Sheet, Form B - Price Sheet, Form C - Bid Certification, Form D - Non-Collusion Certificate, Form E - Certificate of Ownership, Form F - Bidder Qualifications, Rep. Review the full document from City of Prescott for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Prescott in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jaimie Sventek. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Prescott, Arizona and surrounding trails throughout the National Forest. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed Event Proposal, Proposed Fees, Budget and Projected List of Estimated Expenses, Marketing Plan, Sustainability Initiatives or Give Back Principles. Proposals should clearly address how each deliverable will be met.
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