St. Charles County Elevator Maintenance and Service Agreement IFB 26-030
St. Charles County, St. Charles County, MO·County
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- Reported Agency
- St. Charles County Government
- Primary Contact
- Donna Clayton
- Contract Term
- 1 year
- Duration
- 48 months
- Scope Location
- Various St. Charles County Government Facilities
- Submission Address
- St. Charles County Finance Department, 201 North Second Street, Room 541, St. Charles MO 63301
SUMMARY
Invitation for bids for labor, material, and equipment for repair and maintenance of elevators and vertical lift devices at various St. Charles County Government Facilities. The contract is for a 12-month base term with potential for four 12-month extensions.
EVALUATION CRITERIA
Cost (30 points), Technical Capabilities and Qualifications (45 points), Response Time and Service Availability (15 points), Customer References (10 points).
REQUIRED DELIVERABLES
Regular and comprehensive inspections, maintenance, repair services for elevators and vertical lifts, service reports, electronic customer portal access.
REQUIRED ATTACHMENTS
Bid Form, Affidavit of Work Authorization, Domestic Products Procurement Act Compliance, Anti-Discrimination Against Israel Act Certification, Service Agreement (Exhibit A), Reference Sheet, Exception Sheet.
REQUIRED STAFFING ROLES
Service Technicians
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from St. Charles County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: St. Charles County Finance Department, 201 North Second Street, Room 541, St. Charles MO 63301. For questions, contact Donna Clayton.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (30 points), Technical Capabilities and Qualifications (45 points), Response Time and Service Availability (15 points), Customer References (10 points)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from St. Charles County?
All active and historical solicitations from St. Charles County are tracked and searchable. As a county agency, St. Charles County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Affidavit of Work Authorization, Domestic Products Procurement Act Compliance, Anti-Discrimination Against Israel Act Certification, Service Agreement (Exhibit A), Reference Sheet, Exception. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from St. Charles County for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including St. Charles County in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donna Clayton. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Various St. Charles County Government Facilities. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Service Technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Regular and comprehensive inspections, maintenance, repair services for elevators and vertical lifts, service reports, electronic customer portal access.. Proposals should clearly address how each deliverable will be met.
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