Columbia City Common Council Minutes 2026-05-12
City Approves $197,910 Cloud Software Contract with BS&A/Boyce Systems
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Description
Columbia City Common Council approved a contract with BS&A/Boyce Systems for a cloud-based enterprise software system at a not-to-exceed amount of $197,910 for an initial three-year term. Migration fees are waived if signed before month-end; system will streamline city operations and utility payment processing.
Contract Details
Contract Amount
Not to exceed $197,910
Vendor
BS&A/BOYCE SYSTEMS
Agency
City of Columbia, IN
Contract Type
TECHNOLOGY
Document Date
May 12, 2026
Contract Term
Three-year evergreen, automatically renews yearly with 90-day cancellation window
Renewal Date
2029-05-12
Renewal Info
Evergreen contract renews automatically each year unless cancelled with 90 days’ notice. Initial 3-year term as discussed; migration fees waived if executed before end of May 2026.
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