Washington County Public Schools Chiller Replacement RFP 2026-38
Washington County Public SchoolsSchool · Hagerstown, MD- Due
- Jan 7, 2026
- Deadline passed
- Posted
- Dec 5, 2025
- Primary contact
- Scott Bachtell
- 301-766-2842
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THE 30-SECOND BRIEF
Request for proposals for the replacement and upgrade of chiller systems at Smithsburg Elementary School. Project includes new air-cooled split chillers, primary chilled water pumps, air and dirt separator, expansion tank, and associated controls and electrical work.
Lowest responsible bidder with consideration given to quantities involved; time required for delivery; the purpose for which required; the competency and responsibility of the bidder; the ability of the bidder to perform satisfactory service; and the plan for utilization of minority contractors.
SUMMARY
Request for proposals for the replacement and upgrade of chiller systems at Smithsburg Elementary School. Project includes new air-cooled split chillers, primary chilled water pumps, air and dirt separator, expansion tank, and associated controls and electrical work.
EVALUATION CRITERIA
6- Lowest responsible bidder with consideration given to quantities involved
- Time required for delivery
- The purpose for which required
- The competency and responsibility of the bidder
- The ability of the bidder to perform satisfactory service
- The plan for utilization of minority contractors
REQUIRED ATTACHMENTS
Attachment A – Certified MBE Utilization and Fair Solicitation Affidavit, Attachment B - MBE Participation Schedule, AIA Document A310 – 2010 Bid Bond
- Submit to
- Washington County Public Schools, Center for Education Services, Purchasing Department, 10435 Downsville Pike, Hagerstown, MD 21740
- Scope location
- Smithsburg Elementary School, 67 N. Main Street, Smithsburg, MD 21783
Questions about this RFP
How do I respond to this RFP from Washington County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Washington County Public Schools, Center for Education Services, Purchasing Department, 10435 Downsville Pike, Hagerstown, MD 21740. For questions, contact Scott Bachtell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington County Public Schools in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Bachtell at 301-766-2842. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder with consideration given to quantities involved; time required for delivery; the purpose for which required; the competency and responsibility of the bidder; the ability of t..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington County Public Schools?
All active and historical solicitations from Washington County Public Schools are tracked and searchable. As a school agency, Washington County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Certified MBE Utilization and Fair Solicitation Affidavit, Attachment B - MBE Participation Schedule, AIA Document A310 – 2010 Bid Bond. Review the full document from Washington County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Smithsburg Elementary School, 67 N. Main Street, Smithsburg, MD 21783. Review the full solicitation for detailed scope requirements.