Virginia Beach City Public Schools Boiler, Water Heater & Roof Top Equipment Maintenance RFP 2025
Virginia Beach City Public SchoolsSchool · Virginia Beach, VA- Due
- Mar 31, 2025
- Deadline passed
- Posted
- Feb 28, 2025
- Contract term
- 1 year
- Primary contact
- Dane Lester
Know who Virginia Beach City Public Schools buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
SUMMARY
Virginia Beach City Public Schools (VBCPS) is issuing this request for proposal to establish an annual contract for the maintenance of gas-fired and electric boilers, gas-fired water heaters, gas-fired hot air furnaces, and rooftop equipment.
The scope includes annual preventive maintenance on Fulton Boilers following manufacturer specifications at various locations listed on the Boiler Equipment Schedule. The contract requires one annual summer maintenance session and three triannual preventive maintenance sessions at equal intervals. All work, including emergency services and repairs, will be billed at an hourly rate, which must include all travel time. Proposals are due by March 31, 2025.
REQUIRED ATTACHMENTS
13- RFP 5173 Addendum 1
- RFP 5173 Addendum 2
- RFP 5173 Addendum 3
- RFP 5173 Addendum 4
- RFP 5173 - Notice of Award
- Pricing Schedule B
- Attachment C - Equipment Schedule
- Sample Contract A
- RFP 5173 Boiler
- Water Heater & Roof Top Equipment Maintenance
- RFP 5173 Boiler
- Water Heater & Roof Top Equipment Maintenance (Corrected)
- Pricing Schedule B - Updated
- Scope location
- Virginia Beach, VA
Questions about this RFP
How do I respond to this RFP from Virginia Beach City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2025. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Dane Lester.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Virginia Beach City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dane Lester. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 4 more questions
Where can I find more RFPs from Virginia Beach City Public Schools?
All active and historical solicitations from Virginia Beach City Public Schools are tracked and searchable. As a school agency, Virginia Beach City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP 5173 Addendum 1, RFP 5173 Addendum 2, RFP 5173 Addendum 3, RFP 5173 Addendum 4, RFP 5173 - Notice of Award, Pricing Schedule B, Attachment C - Equipment Schedule, Sample Contract A, RFP 5173 Boile. Review the full document from Virginia Beach City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Virginia Beach, VA. Review the full solicitation for detailed scope requirements.