Village of Oak Brook - Ambulance Billing Services - Request For Proposal 2026
Oak Brook village (pt.)City · Oak Brook village (pt.), IL- Due
- Oct 28, 2026
- 12 days left
- Posted
- Sep 30, 2026
- Primary contact
- Kevin Fleege
- (630) 368-5204
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THE 30-SECOND BRIEF
The Village of Oak Brook is seeking qualified vendors to provide comprehensive ambulance billing collection, financial reporting, and analytical services for the Oak Brook Fire Department. The scope of work includes complete management of the billing process from patient transport to account closure for Advanced Life Support (ALS), Basic Life Support (BLS), and non-transport calls, processing roughly 3,300 annual calls. The selected contractor will handle electronic claims submission to Medicare, Medicaid, and insurance carriers within 3 business days, utilize current diagnostic coding, manage delinquent accounts, and provide monthly reporting. Proposals must be submitted via the Village's eProcurement Portal by October 28, 2026, at 3:00 PM CST, following a question deadline of October 12, 2026. Evaluation criteria include prior experience, qualifications, proposed fees, and ability to meet the schedule.
Prior experience with ambulance billing, The number and complexity of forms required by the billing service, Qualifications of the individuals servicing the Village's account, The ability of the billing service to meet the time schedule outlined in the RFP, The amount of the proposed fee
SUMMARY
The Village of Oak Brook is seeking qualified vendors to provide comprehensive ambulance billing collection, financial reporting, and analytical services for the Oak Brook Fire Department.
The scope of work includes complete management of the billing process from patient transport to account closure for Advanced Life Support (ALS), Basic Life Support (BLS), and non-transport calls, processing roughly 3,300 annual calls. The selected contractor will handle electronic claims submission to Medicare, Medicaid, and insurance carriers within 3 business days, utilize current diagnostic coding, manage delinquent accounts, and provide monthly reporting. Proposals must be submitted via the Village's eProcurement Portal by October 28, 2026, at 3:00 PM CST, following a question deadline of October 12, 2026. Evaluation criteria include prior experience, qualifications, proposed fees, and ability to meet the schedule.
EVALUATION CRITERIA
Prior experience with ambulance billing, The number and complexity of forms required by the billing service, Qualifications of the individuals servicing the Village's account, The ability of the billing service to meet the time schedule outlined in the RFP, The amount of the proposed fee
REQUIRED ATTACHMENTS
3- Proposer Questionnaire
- Statement of Proposer's Qualifications
- Proposal Certification
- Submit to
- https://procurement.opengov.com/portal/oak-brook
- Scope location
- Oak Brook, IL
- Reported agency
- Village of Oak Brook
Questions about this RFP
How do I respond to this RFP from Oak Brook village (pt.)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/oak-brook. For questions, contact Kevin Fleege.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oak Brook village (pt.) in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Fleege at (630) 368-5204. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prior experience with ambulance billing, The number and complexity of forms required by the billing service, Qualifications of the individuals servicing the Village's account, The ability of the billi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oak Brook village (pt.)?
All active and historical solicitations from Oak Brook village (pt.) are tracked and searchable. As a city agency, Oak Brook village (pt.) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer Questionnaire, Statement of Proposer's Qualifications, Proposal Certification. Review the full document from Oak Brook village (pt.) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Brook, IL. Review the full solicitation for detailed scope requirements.