REQUEST FOR PROPOSAL FOR Bookstore Point of Sale (POS) and Inventory Management Solution
University Of Maryland-Baltimore CountyHigher Ed · Baltimore, MD- Due
- May 29, 2025
- Deadline passed
- Posted
- Apr 28, 2025
- Contract term
- 5 years
- Primary contact
- Rosetta Butler
Know who University Of Maryland-Baltimore County buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
This solicitation is for a comprehensive Bookstore Point-of-Sale (POS) and Inventory Management Solution for the University of Maryland, Baltimore County (UMBC). The proposed solution should be capable of processing in-store and online transactions, managing real-time inventory, and providing robust reporting and analytics. The system will be used on an ongoing basis and should be scalable, user-friendly, and capable of integration with existing and future systems.
Technical and financial merit shall be accorded equal importance. The technical evaluation criteria are listed in descending order of importance: Offeror's Response to RFP Objectives and Requirements, Past Performance and References, Offeror's Capacity and Experience, Proposed Management and Project Personnel, Cost Proposal.
SUMMARY
This solicitation is for a comprehensive Bookstore Point-of-Sale (POS) and Inventory Management Solution for the University of Maryland, Baltimore County (UMBC).
The proposed solution should be capable of processing in-store and online transactions, managing real-time inventory, and providing robust reporting and analytics. The system will be used on an ongoing basis and should be scalable, user-friendly, and capable of integration with existing and future systems.
EVALUATION CRITERIA
Technical and financial merit shall be accorded equal importance. The technical evaluation criteria are listed in descending order of importance: Offeror's Response to RFP Objectives and Requirements, Past Performance and References, Offeror's Capacity and Experience, Proposed Management and Project Personnel, Cost Proposal.
REQUIRED ATTACHMENTS
Exhibit A: Pre-Bid/Proposal Conference Response Form, Exhibit B: Offeror Information Sheet, Exhibit C: Proposal Price Instructions & Sample Form, Exhibit D: MBE Affidavit and Forms, Exhibit E: Proposal Affidavit, Exhibit F: Firm Profile & Experience, Exhibit G: Reference Checks, Exhibit H: Key Personnel, Exhibit I: Financial Stability of Bidder/Offeror, Exhibit J: Acknowledgement of Receipt of Addenda, Exhibit K: Conflict of Interest Affidavit & Disclosure Form, Exhibit L: UMBC Sample Contract, Exhibit M: Prime Contractor List of All Subcontractors Anticipated/Used During Contract, Exhibit N: Non-Disclosure Agreement, Exhibit O: Performance Bond
REQUIRED STAFFING
Project Manager
- Duration
- 60 months
- Reported agency
- University of Maryland, Baltimore County
Questions about this RFP
How do I respond to this RFP from University Of Maryland-Baltimore County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2025. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Rosetta Butler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Maryland-Baltimore County in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rosetta Butler. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical and financial merit shall be accorded equal importance. The technical evaluation criteria are listed in descending order of importance: Offeror's Response to RFP Objectives and Requirements,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Maryland-Baltimore County?
All active and historical solicitations from University Of Maryland-Baltimore County are tracked and searchable. As a higher ed agency, University Of Maryland-Baltimore County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Pre-Bid/Proposal Conference Response Form, Exhibit B: Offeror Information Sheet, Exhibit C: Proposal Price Instructions & Sample Form, Exhibit D: MBE Affidavit and Forms, Exhibit E: Proposa. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Maryland-Baltimore County for the complete list.