Township of Wayne COBRA Administration, Retiree Billing & FSA Administration - RFP 2435 (2026)
Township of WayneCity · Wayne, NJ- Due
- Oct 29, 2026
- 12 days left
- Posted
- Oct 8, 2026
- Contract term
- 2 years
- Primary contact
- Nicole Lee
- (973) 694-1800 ext 3279
Know who Township of Wayne buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
Township of Wayne seeks comprehensive proposals from qualified organizations for COBRA Administration, Retiree Billing, and Flexible Spending Account (FSA) Administration Services effective January 1, 2027. The selected vendor will provide administrative services including COBRA notice generation, election tracking, premium administration, retiree billing and collection, delinquency monitoring, termination processing, participant customer service, regulatory and compliance support, eligibility file processing, reporting and reconciliation, implementation support, and Healthcare and Dependent Care FSA administration. Proposals are due by October 29, 2026, at 11:00 am via the ProcureNow e-Procurement Portal. The contract term is up to two years with options for two additional one-year periods.
Qualifications (35%), Method Statement (20%), History/Experience (20%), Schedule / Resource Availability (15%), Project and Personal References (10%)
SUMMARY
Township of Wayne seeks comprehensive proposals from qualified organizations for COBRA Administration, Retiree Billing, and Flexible Spending Account (FSA) Administration Services effective January 1, 2027.
The selected vendor will provide administrative services including COBRA notice generation, election tracking, premium administration, retiree billing and collection, delinquency monitoring, termination processing, participant customer service, regulatory and compliance support, eligibility file processing, reporting and reconciliation, implementation support, and Healthcare and Dependent Care FSA administration. Proposals are due by October 29, 2026, at 11:00 am via the ProcureNow e-Procurement Portal. The contract term is up to two years with options for two additional one-year periods.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
7- Acknowledgement of Principal
- Addenda Acknowledgment Form
- Non-Collusion Affidavit
- Statement of Ownership Disclosure
- W-9 Form
- Business Registration Certificate
- Certificate of Insurance
- Submit to
- https://secure.procurenow.com/portal/waynetownship
- Duration
- 24 months
- Scope location
- Wayne, NJ
Questions about this RFP
How do I respond to this RFP from Township of Wayne?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/waynetownship. For questions, contact Nicole Lee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of Wayne in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Lee at (973) 694-1800 ext 3279. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications (35%), Method Statement (20%), History/Experience (20%), Schedule / Resource Availability (15%), Project and Personal References (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Wayne?
All active and historical solicitations from Township of Wayne are tracked and searchable. As a city agency, Township of Wayne regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Principal, Addenda Acknowledgment Form, Non-Collusion Affidavit, Statement of Ownership Disclosure, W-9 Form, Business Registration Certificate, Certificate of Insurance. Review the full document from Township of Wayne for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wayne, NJ. Review the full solicitation for detailed scope requirements.