Town of Eureka Request for Proposals for Document Scanning Services 2026-03
Town of EurekaCity · Eureka, ND- Due
- Jul 23, 2026
- Deadline passed
- Posted
- Jun 15, 2026
- Contract term
- 3 years
- Primary contact
- Garth McCabe
The 30-second brief
The City of Eureka is seeking a contractor for a three-year term to provide document scanning, indexing, and secure destruction services for paper records. Proposals are due by July 23, 2026.
Process development, Document imaging, Indexing, Quality control, Certification of destruction
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Summary
The City of Eureka is seeking a contractor for a three-year term to provide document scanning, indexing, and secure destruction services for paper records. Proposals are due by July 23, 2026.
REQUIRED DELIVERABLES
5- Process development
- Document imaging
- Indexing
- Quality control
- Certification of destruction
REQUIRED ATTACHMENTS
Professional Services Agreement
- Submit to
- [email protected]
- Scope location
- Eureka, CA
Questions about this RFP
How do I respond to this RFP from Town of Eureka?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Garth McCabe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Eureka in ND, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Garth McCabe. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Process development, Document imaging, Indexing, Quality control, Certification of destruction. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Eureka?
All active and historical solicitations from Town of Eureka are tracked and searchable. As a city agency, Town of Eureka regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Professional Services Agreement. Review the full document from Town of Eureka for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Eureka, CA. Review the full solicitation for detailed scope requirements.