Oklahoma State University UCaaS Telephony System Replacement RFP OSUTUL-RFP-001837-2026
Oklahoma State University-Main Campus, Stillwater, OK·Higher Ed
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- Primary Contact
- Teresa Sherrill · (918) 561-1510
- Scope Location
- Tulsa, OK
- Submission Address
- [email protected]
SUMMARY
Oklahoma State University Center for Health Sciences (OSU-CHS) is soliciting proposals under RFP OSUTUL-RFP-001837-2026 to replace its existing telephony system with a modern Unified Communications as a Service (UCaaS) solution. The procurement includes hardware such as Cisco VG410-24FX and VG420-48FX analog adapters, Cisco ISR 8300-2N2S-4T2X routers for SIP trunk integration, Cisco IP Phone 6821 units, and ATA 192 adapters. Services required include installation, software and hardware licensing, and Smartnet support for 1, 3, or 5-year terms. Vendors must submit a Service Level Agreement (SLA), Business Associate Agreement (BAA), and Vendor Security Assessment (VSA). Bids are due electronically by August 4, 2026, at 3:00 PM CST, following a question deadline of July 28, 2026.
REQUIRED DELIVERABLES
UCaaS solution, Telephony hardware, Installation, Licensing, SLA, BAA, VSA, Proposal
REQUIRED ATTACHMENTS
Non-collusion Certificate, SLA, BAA, VSA, Vendor Security Assessment, Proposal, Contract Terms and Conditions
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Oklahoma State University-Main Campus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Teresa Sherrill.
Where can I find more RFPs from Oklahoma State University-Main Campus?
All active and historical solicitations from Oklahoma State University-Main Campus are tracked and searchable. As a higher ed agency, Oklahoma State University-Main Campus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-collusion Certificate, SLA, BAA, VSA, Vendor Security Assessment, Proposal, Contract Terms and Conditions. Review the full document from Oklahoma State University-Main Campus for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oklahoma State University-Main Campus in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Teresa Sherrill at (918) 561-1510. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: UCaaS solution, Telephony hardware, Installation, Licensing, SLA, BAA, VSA, Proposal. Proposals should clearly address how each deliverable will be met.
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