Office of the Illinois State Treasurer Promotional Products IFB 370-800-26-028
IL-State-Office of the Illinois State TreasurerState · Springfield, IL- Due
- Nov 12, 2025
- Deadline passed
- Posted
- Oct 23, 2025
- Contract term
- 3 years
- Primary contact
- Christopher M. Flynn
- (217) 782-6533
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THE 30-SECOND BRIEF
The Office of the Illinois State Treasurer is issuing an Invitation for Bids for promotional products and branded items to facilitate public awareness of constituent services. The scope of work requires providing labor, materials, tools, equipment, and subcontractors for items such as stylus pens, highlighters, collapsible flyers, lip balm, pen hand sanitizers, tote bags, ponchos, business card magnets, phone thrones, eyeglass cloths, microfiber cleaner, stress balls, jar openers, band-aid dispensers, chip clips, tape measures, and emery boards, along with maintaining an online website for viewing available products, providing samples upon request, replacing defective items at no cost, and adhering to the Illinois Prevailing Wage Act. The initial contract term is three years with potential extensions not to exceed a total of ten years. Bids are due by November 12, 2025, at 1:00 p.m. CT, with vendor questions due by October 29, 2025, at 10:00 a.m. CT.
Stylus Pens, Highlighters, Collapsible Flyers, Lip Balm, Pen Hand Sanitizers, Tote Bags, Ponchos, Business Card Magnet, Phone Throne, 5" X 5" Eyeglass Cloths, Microfiber Cleaner, Pig-Shaped Stress Balls, Pig-Shaped Jar Opener (Rubber), Rond Jar Opener (Rubber), Band-aid Dispensers, Chip Clips, Tape Measures, Emery Boards
Lowest bid submitted by a responsible and responsive Respondent
SUMMARY
The Office of the Illinois State Treasurer is issuing an Invitation for Bids for promotional products and branded items to facilitate public awareness of constituent services.
The scope of work requires providing labor, materials, tools, equipment, and subcontractors for items such as stylus pens, highlighters, collapsible flyers, lip balm, pen hand sanitizers, tote bags, ponchos, business card magnets, phone thrones, eyeglass cloths, microfiber cleaner, stress balls, jar openers, band-aid dispensers, chip clips, tape measures, and emery boards, along with maintaining an online website for viewing available products, providing samples upon request, replacing defective items at no cost, and adhering to the Illinois Prevailing Wage Act. The initial contract term is three years with potential extensions not to exceed a total of ten years. Bids are due by November 12, 2025, at 1:00 p.m. CT, with vendor questions due by October 29, 2025, at 10:00 a.m. CT.
EVALUATION CRITERIA
Lowest bid submitted by a responsible and responsive Respondent
REQUIRED DELIVERABLES
18- Stylus Pens
- Highlighters
- Collapsible Flyers
- Lip Balm
- Pen Hand Sanitizers
- Tote Bags
- Ponchos
- Business Card Magnet
- Phone Throne
- 5" X 5" Eyeglass Cloths
- Microfiber Cleaner
- Pig-Shaped Stress Balls
- Pig-Shaped Jar Opener (Rubber)
- Rond Jar Opener (Rubber)
- Band-aid Dispensers
- Chip Clips
- Tape Measures
- Emery Boards
REQUIRED ATTACHMENTS
Cover page, Scope of Work, Cost Proposal Form (Appendix A), Illinois State Treasurer Certifications, Disclosures Financial Interest and Potential Conflicts of Interest (Disclosure Form A), Disclosures Other Contract and Procurement Related Information (Disclosure Form B), Minimum Mandatory Service Requirements (Appendix C)
REQUIRED STAFFING
8- Submit to
- [email protected] or One East Old State Capitol Plaza, 2nd Floor, Springfield, IL 62701
- Duration
- 120 months
- Scope location
- Springfield, IL
- Reported agency
- Office of the Illinois State Treasurer
Questions about this RFP
How do I respond to this IFB from IL-State-Office of the Illinois State Treasurer?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or One East Old State Capitol Plaza, 2nd Floor, Springfield, IL 62701. For questions, contact Christopher M. Flynn.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including IL-State-Office of the Illinois State Treasurer in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher M. Flynn at (217) 782-6533. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: trade, travel, pick-up and delivery of materials, estimating, call-backs, supervision, administrative, overhead and profit. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Stylus Pens, Highlighters, Collapsible Flyers, Lip Balm, Pen Hand Sanitizers, Tote Bags, Ponchos, Business Card Magnet, Phone Throne, 5" X 5" Eyeglass Cloths, Microfiber Cleaner, Pig-Shaped Stress Balls, Pig-Shaped Jar Opener (Rubber), Rond Jar Opener (Rubber), Band-aid Dispensers, Chip Clips, Tape. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest bid submitted by a responsible and responsive Respondent" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from IL-State-Office of the Illinois State Treasurer?
All active and historical solicitations from IL-State-Office of the Illinois State Treasurer are tracked and searchable. As a state agency, IL-State-Office of the Illinois State Treasurer regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover page, Scope of Work, Cost Proposal Form (Appendix A), Illinois State Treasurer Certifications, Disclosures Financial Interest and Potential Conflicts of Interest (Disclosure Form A), Disclosures. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from IL-State-Office of the Illinois State Treasurer for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.