Northeastern State University NSU Marching Band Instruments Request for Proposal 2026
Northeastern State UniversityHigher Ed · Tahlequah, OK- Due
- Oct 15, 2026
- Deadline passed
- Primary contact
- Christopher Gay
- (918) 456-5511
The 30-second brief
Northeastern State University is requesting proposals for marching band instruments and equipment to support its music program in Tahlequah, Oklahoma. The procurement includes specific quantities of Yamaha piccolos, clarinets, alto and tenor saxophones, trumpets, mellophones, trombones, marching baritones, snare drums with carriers and stands, quints/tenors, and associated mouthpieces, cases, and covers. The submission deadline is October 15, 2026, at 2:00 PM, with a notice of interest deadline on October 8, 2026. Responses must be submitted to 600 North Grand Ave, Tahlequah, OK 74464. Q&A plans are available through QuestCDN.
7 - yamaha piccolo, 15 - yamaha clarinet, 11 - yamaha alto sax, 11 - vandoren alto sax mouthpiece, 7 - yamaha tenor sax, 7 - vandoren tenor sax mouthpiece, 19 - yamaha trumpet xeno pro - silver, 19 - bach trumpet mouthpiece 3c, 10 - yamaha mellophone - silver, 11 - yamaha trombone - silver, 11 - bach trombone mouthpiece 5g small shank, 7 - yamaha trombone pro - silver, 16 - bach trombone mouthpiece 4g large shank, 9 - yamaha marching baritone - silver, 5 - yamaha snare 14x9 marching - chrome/black forest, 5 - yamaha snare carrier, 5 - yamaha snare stand, 5 - yamaha snare drum case, 5 - yamaha snare drum cover, 3 - yamaha m quints/tenors bf (6-8-10-12-13), 3 - yamaha m tenors carrier, 3 - yamaha m tenors stand, 3 - yamaha m tenors case, 3 - yamaha M tenors cover
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Summary
Northeastern State University is requesting proposals for marching band instruments and equipment to support its music program in Tahlequah, Oklahoma.
The procurement includes specific quantities of Yamaha piccolos, clarinets, alto and tenor saxophones, trumpets, mellophones, trombones, marching baritones, snare drums with carriers and stands, quints/tenors, and associated mouthpieces, cases, and covers. The submission deadline is October 15, 2026, at 2:00 PM, with a notice of interest deadline on October 8, 2026. Responses must be submitted to 600 North Grand Ave, Tahlequah, OK 74464. Q&A plans are available through QuestCDN.
REQUIRED DELIVERABLES
24- 7 - yamaha piccolo
- 15 - yamaha clarinet
- 11 - yamaha alto sax
- 11 - vandoren alto sax mouthpiece
- 7 - yamaha tenor sax
- 7 - vandoren tenor sax mouthpiece
- 19 - yamaha trumpet xeno pro - silver
- 19 - bach trumpet mouthpiece 3c
- 10 - yamaha mellophone - silver
- 11 - yamaha trombone - silver
- 11 - bach trombone mouthpiece 5g small shank
- 7 - yamaha trombone pro - silver
- 16 - bach trombone mouthpiece 4g large shank
- 9 - yamaha marching baritone - silver
- 5 - yamaha snare 14x9 marching - chrome/black forest
- 5 - yamaha snare carrier
- 5 - yamaha snare stand
- 5 - yamaha snare drum case
- 5 - yamaha snare drum cover
- 3 - yamaha m quints/tenors bf (6-8-10-12-13)
- 3 - yamaha m tenors carrier
- 3 - yamaha m tenors stand
- 3 - yamaha m tenors case
- 3 - yamaha M tenors cover
- Submit to
- 600 North Grand Ave, Tahlequah, OK, 74464
- Scope location
- Oklahoma, OK
Questions about this RFP
How do I respond to this RFP from Northeastern State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 600 North Grand Ave, Tahlequah, OK, 74464. For questions, contact Christopher Gay.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Northeastern State University in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher Gay at (918) 456-5511. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 7 - yamaha piccolo, 15 - yamaha clarinet, 11 - yamaha alto sax, 11 - vandoren alto sax mouthpiece, 7 - yamaha tenor sax, 7 - vandoren tenor sax mouthpiece, 19 - yamaha trumpet xeno pro - silver, 19 - bach trumpet mouthpiece 3c, 10 - yamaha mellophone - silver, 11 - yamaha trombone - silver, 11 - bac. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Northeastern State University?
All active and historical solicitations from Northeastern State University are tracked and searchable. As a higher ed agency, Northeastern State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Northeastern State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oklahoma, OK. Review the full solicitation for detailed scope requirements.