New Jersey State Library - Interlibrary Loan Management System RFQ 2027 - 2030
State Library | State of New JerseyState · NJ- Due
- Dec 31, 2026
- 65 days left
- Posted
- Oct 21, 2026
- Contract term
- 3 years
The 30-second brief
The New Jersey State Library seeks qualified vendors to provide an interlibrary loan management and resource sharing platform through the JerseyCat portal for state residents and libraries of all types. The anticipated three-year contract runs from July 1, 2027, to June 30, 2030, with an option for a 90-day trial access period from January 4, 2027, to March 1, 2027. The system must support Integrated Library Systems, MARC records, discovery interfaces, patron and staff interfaces, and Z39.50 targeting. Quotations are due by December 31, 2026, at 5:00 pm EST, with pre-quotation questions accepted through November 11, 2026.
Cost, Past vendor performance, References, Experience providing large-scale interlibrary loan solutions for libraries, Effectiveness, Ease of use and ease of implementation for patrons and library staff
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Summary
The New Jersey State Library seeks qualified vendors to provide an interlibrary loan management and resource sharing platform through the JerseyCat portal for state residents and libraries of all types.
The anticipated three-year contract runs from July 1, 2027, to June 30, 2030, with an option for a 90-day trial access period from January 4, 2027, to March 1, 2027. The system must support Integrated Library Systems, MARC records, discovery interfaces, patron and staff interfaces, and Z39.50 targeting. Quotations are due by December 31, 2026, at 5:00 pm EST, with pre-quotation questions accepted through November 11, 2026.
EVALUATION CRITERIA
Cost, Past vendor performance, References, Experience providing large-scale interlibrary loan solutions for libraries, Effectiveness, Ease of use and ease of implementation for patrons and library staff
REQUIRED ATTACHMENTS
Cover letter, Narrative response addressing Selection Criteria Sections 1 through 8, Appendix A - Cost Proposal with list and discount price, Appendix B - New Jersey State Library RFP/RFQ Forms, Certified audited financial statement, Sample licensing agreement/contract, Duration terms and conditions for trial subscription period, Full contact information and resume for project manager and key personnel, Sample usage report, Complete disclosure of prior/pending contract terminations and litigation, Privacy Policy, Forms required for setting up libraries, Sample marketing materials, Non-Collusion Affidavit, Conflicts of Interest, Business Registration Certificate, Public Contracts Equal Opportunity Compliance, Ownership Disclosure Form, Two-Year Chapter 51/Executive Order 333 Vendor Certification and Disclosure of Political Contributions Form
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Trenton, NJ
- Reported agency
- New Jersey State Library
Questions about this RFQ
How do I respond to this RFQ from State Library | State of New Jersey?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 31, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including State Library | State of New Jersey in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Past vendor performance, References, Experience providing large-scale interlibrary loan solutions for libraries, Effectiveness, Ease of use and ease of implementation for patrons and library sta..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from State Library | State of New Jersey?
All active and historical solicitations from State Library | State of New Jersey are tracked and searchable. As a state agency, State Library | State of New Jersey regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 31, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Narrative response addressing Selection Criteria Sections 1 through 8, Appendix A - Cost Proposal with list and discount price, Appendix B - New Jersey State Library RFP/RFQ Forms, Certi. Review the full document from State Library | State of New Jersey for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Trenton, NJ. Review the full solicitation for detailed scope requirements.