Miami University Cradle of Coaches Documentary Preview/Alumni Engagement Event Coordinator RFP 2026
Miami University-Oxford, Oxford, OH·Higher Ed
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- Primary Contact
- Allen Sizemore
- Scope Location
- Oxford, OH
- Submission Address
- Mail Order Only
SUMMARY
Miami University is seeking proposals from qualified event production partners to plan and execute a high-profile event. The project has two primary objectives: promoting the release of the 'Cradle of Coaches' documentary to alumni to drive viewership and supporting the 'For love, For honor, For those who will' fundraising campaign. The selected respondent will serve as the main event production partner, providing comprehensive event planning and production services. The scope includes enhancing the University's reputation and engaging alumni through strategic event execution. Proposals must be submitted via mail by the deadline of March 27, 2026. Further details are provided in Section 2.0 of the full Request for Proposal.
REQUIRED ATTACHMENTS
Supplier Registration Procedure v2.docx, Supplier Profile - Add and Manage Users.pdf, Supplier Bid Response Quick Tutorial (2).pdf, Proposal Offering Form.pdf, RFP_EventPlanner_CradleofCoaches_Final.pdf
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Miami University-Oxford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mail Order Only. For questions, contact Allen Sizemore.
Where can I find more RFPs from Miami University-Oxford?
All active and historical solicitations from Miami University-Oxford are tracked and searchable. As a higher ed agency, Miami University-Oxford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Supplier Registration Procedure v2.docx, Supplier Profile - Add and Manage Users.pdf, Supplier Bid Response Quick Tutorial (2).pdf, Proposal Offering Form.pdf, RFP_EventPlanner_CradleofCoaches_Final.p. Review the full document from Miami University-Oxford for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Miami University-Oxford in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Allen Sizemore. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oxford, OH. Review the full solicitation for detailed scope requirements.
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