Mesa Public Schools - Security Computer-Aided Dispatch and Records Management System - 27-24MP
Mesa Unified DistrictSchool · Mesa, AZ- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Contract term
- 1 year
- Primary contact
- Jennifer Habgood
- (480) 472-0148
The 30-second brief
Mesa Public Schools' Safety and Security Department is seeking a qualified vendor to provide a modern, integrated Computer-Aided Dispatch (CAD) and Records Management System (RMS) solution for its 80 school campuses. The scope includes software licensing, implementation services, campus mapping, role-based user setup for 14 patrol officers, 23 secondary-school dispatchers, and 95 campus security officers, training, documentation, and ongoing support. Proposals are due by October 23, 2026, at 2:00 pm, with a question deadline of October 15, 2026. Submissions must be made electronically via OpenGov.
Fully configured CAD/RMS software licenses, Implementation plan and go-live support, Campus map and floor-plan configuration for 80 sites, Role-based user setup and security configuration, Administrator and end-user training including train-the-trainer materials, System documentation and user guides, Post-implementation support plan and warranty/maintenance agreement
Functional Fit/Solution Capability (40%), Implementation/Support (30%), Price (20%), K-12 Experience/Qualifications (10%)
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Summary
Mesa Public Schools' Safety and Security Department is seeking a qualified vendor to provide a modern, integrated Computer-Aided Dispatch (CAD) and Records Management System (RMS) solution for its 80 school campuses.
The scope includes software licensing, implementation services, campus mapping, role-based user setup for 14 patrol officers, 23 secondary-school dispatchers, and 95 campus security officers, training, documentation, and ongoing support. Proposals are due by October 23, 2026, at 2:00 pm, with a question deadline of October 15, 2026. Submissions must be made electronically via OpenGov.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Fully configured CAD/RMS software licenses
- Implementation plan and go-live support
- Campus map and floor-plan configuration for 80 sites
- Role-based user setup and security configuration
- Administrator and end-user training including train-the-trainer materials
- System documentation and user guides
- Post-implementation support plan and warranty/maintenance agreement
REQUIRED ATTACHMENTS
6- Offer and Acceptance Form
- W-9 Form
- Certificate of Insurance
- List of Subcontractors
- Non-Collusion Affidavit
- Acknowledgement and Acceptance of Terms and Conditions
- Submit to
- https://procurement.opengov.com/portal/mpsaz
- Duration
- 60 months
- Scope location
- Mesa, AZ
- Reported agency
- Mesa Public Schools
Questions about this RFP
How do I respond to this RFP from Mesa Unified District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/mpsaz. For questions, contact Jennifer Habgood.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mesa Unified District in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Habgood at (480) 472-0148. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fully configured CAD/RMS software licenses, Implementation plan and go-live support, Campus map and floor-plan configuration for 80 sites, Role-based user setup and security configuration, Administrator and end-user training including train-the-trainer materials, System documentation and user guides. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Fit/Solution Capability (40%), Implementation/Support (30%), Price (20%), K-12 Experience/Qualifications (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mesa Unified District?
All active and historical solicitations from Mesa Unified District are tracked and searchable. As a school agency, Mesa Unified District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offer and Acceptance Form, W-9 Form, Certificate of Insurance, List of Subcontractors, Non-Collusion Affidavit, Acknowledgement and Acceptance of Terms and Conditions. Review the full document from Mesa Unified District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mesa, AZ. Review the full solicitation for detailed scope requirements.