McHenry County College Two New 15-Passenger Buses 3-Year Lease RFQ#05222025
Mchenry County CollegeHigher Ed · Crystal Lake, IL- Due
- May 22, 2025
- Deadline passed
- Posted
- Apr 30, 2025
- Contract term
- 3 years
- Primary contact
- Patrick Sullivan
- (815) 455-3700
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THE 30-SECOND BRIEF
McHenry County College (MCC) is requesting quotes for a 36-month lease of two new 15-passenger buses under RFQ#05222025. The scope includes delivery to the Crystal Lake campus and specific vehicle requirements such as a Ford E350 Super Duty Chassis, 6.8L V10 gasoline engine, automatic transmission, and various climate control and safety features. Bidders must provide a price breakdown including delivery, title, and maintenance contracts for vehicle pick-up and loaner services. The solicitation includes a Business Enterprise Program (BEP) aspirational goal of 30% for minorities, females, and persons with disabilities. Proposals are due by May 22, 2025, at 9:00 AM CST, and must be submitted as one original and one copy in a sealed envelope to the Business Office, Room A246. A pre-proposal question deadline is set for May 9, 2025.
Pricing sheet, Product literature, Proposed floor plan, Warranty information, Maintenance contract, Lease amortization schedule, BEP utilization plan, W-9 form, Contractor certification
Price (60%), Responsiveness of the written proposal to the purpose and scope of service (40%)
SUMMARY
McHenry County College (MCC) is requesting quotes for a 36-month lease of two new 15-passenger buses under RFQ#05222025.
The scope includes delivery to the Crystal Lake campus and specific vehicle requirements such as a Ford E350 Super Duty Chassis, 6.8L V10 gasoline engine, automatic transmission, and various climate control and safety features. Bidders must provide a price breakdown including delivery, title, and maintenance contracts for vehicle pick-up and loaner services. The solicitation includes a Business Enterprise Program (BEP) aspirational goal of 30% for minorities, females, and persons with disabilities. Proposals are due by May 22, 2025, at 9:00 AM CST, and must be submitted as one original and one copy in a sealed envelope to the Business Office, Room A246. A pre-proposal question deadline is set for May 9, 2025.
EVALUATION CRITERIA
Price (60%), Responsiveness of the written proposal to the purpose and scope of service (40%)
REQUIRED DELIVERABLES
9- Pricing sheet
- Product literature
- Proposed floor plan
- Warranty information
- Maintenance contract
- Lease amortization schedule
- BEP utilization plan
- W-9 form
- Contractor certification
REQUIRED ATTACHMENTS
7- Pricing Sheet
- Bid Submission Form
- Exceptions to Bid
- Referral List
- Contractor Certification
- W-9 Form
- BEP Utilization Plan
- Submit to
- 8900 US Highway 14, Building A, Room 246, Crystal Lake, IL 60012
- Duration
- 36 months
- Scope location
- Crystal Lake, IL
- Reported agency
- McHenry County College
Questions about this RFP
How do I respond to this RFQ from Mchenry County College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 22, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 8900 US Highway 14, Building A, Room 246, Crystal Lake, IL 60012. For questions, contact Patrick Sullivan.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Mchenry County College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Sullivan at (815) 455-3700. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Pricing sheet, Product literature, Proposed floor plan, Warranty information, Maintenance contract, Lease amortization schedule, BEP utilization plan, W-9 form, Contractor certification. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (60%), Responsiveness of the written proposal to the purpose and scope of service (40%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mchenry County College?
All active and historical solicitations from Mchenry County College are tracked and searchable. As a higher ed agency, Mchenry County College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Sheet, Bid Submission Form, Exceptions to Bid, Referral List, Contractor Certification, W-9 Form, BEP Utilization Plan. Review the full document from Mchenry County College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crystal Lake, IL. Review the full solicitation for detailed scope requirements.